Overview
Admin Coordinator Jobs in Monroe, GA at Marshalls
Maintenance Office Tech I or II – (2501223)
Position Information
Do you like supporting your co-workers and providing excellent customer service? Are you organized and able to perform clerical tasks? If so, come join us at TxDOT’s Keene Maintenance Office as the Maintenance Office Tech I or II. This position keeps the office running day to day, assisting with phone calls, meetings, employee onboarding, orders and procurement, data entry, timesheets, and many other essential functions. The ideal candidate is able to communicate and respond quickly and professionally via phone or email to members of the public, coworkers, and local government stakeholders. With great benefits, and a great team, TxDOT is the place to be!
Salary Grade/Plan:
Maintenance Support Tech I(A13): $35,439 – $52,388
Maintenance Support Tech II(A15): $38,976 – $58,045
This position is for (1) Maintenance Office Tech I or II. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level, and all other appropriate factors, and based on business needs
Minimum Salary: 35,439.00 Maximum Salary: 58,045.00
Pay Basis: Yearly FLSA Status: Nonexempt
Work Locations: Johnson/Cleburne Ae/Maint 2200 FM 2280 Cleburne 76033
Travel: Yes, 5 % of the Time
Shift: Day Job Shift Details: 40
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)
Position Description
Maintenance Office Tech I
Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Maintenance Office Tech II
Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with
high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work
plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Maintenance Office Tech I
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
Assists in preparing monthly and final maintenance contract estimates.
Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on
adjustments needed.
Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and permitting activities.
Monitors and assists with data entry for maintenance contract record keeping.
Monitors the use of equipment and transfers.
Prepares statistical reports and verifies for accuracy and completeness.
Prepares and distributes correspondence.
Processes change orders, supplemental agreements, and extra work orders.
Receives, sorts, opens, evaluates content and distributes mail.
Reviews and processes records of completed maintenance projects.
Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and
equipment and monitors contracts.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.
Maintenance Office
Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and
sensitive communications.
Coordinates and tracks the progress of projects and specialized programs and informs supervisor or other Department officials of status.
Maintains materials inventory.
Researches and compiles information for reports or inquiries and assists in organizing, coordinating and preparing
written or statistical reports.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
Assists in preparing monthly and final maintenance contract estimates.
Tech IIConducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on
adjustments needed.
Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and permitting activities.
Prepares and distributes correspondence.
Processes change orders, supplemental agreements, and extra work orders.
Receives, sorts, opens, evaluates content and distributes mail.
Reviews and processes records of completed maintenance projects.
Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and
equipment and monitors contracts.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.
Maintenance Office Tech I
Minimum Qualifications:
Education: High School Grad or Equivalent in general education.
Experience: None
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Maintenance Office Tech II
Education: High School Grad or Equivalent in general education.
Experience: 1 YEAR in administrative or clerical support, customer service, or related experience.
(Experience can be satisfied by fulltime or prorated part-time equivalent)
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Maintenance Office Tech I
Automated record-keeping methods
Applicable computer systems and applications
Roadway maintenance concepts, methods and procedures
Inventory/stock control procedures
Applicable industry safety standards, guidelines, and specification codes
Purchasing methods and procedures
Maintaining effective working relationships with others
Dealing courteously and effectively with the public
Administrative support practices and procedures to include writing, editing and report writing techniques, recording
meeting notes, record keeping and records management
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Follow verbal and written instructions
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
assignments independently without constant supervision
Protects sensitive and confidential information
Maintenance Office Tech II
Office management practices and procedures
Automated record-keeping methods
Applicable computer systems and applications
Roadway maintenance concepts, methods and procedures
Inventory/stock control procedures
Applicable industry safety standards, guidelines, and specification codes
Purchasing methods and procedures
Maintaining effective working relationships with others
Dealing courteously and effectively with the public
Coordinating labor, materials, and equipment
Administrative support practices and procedures to include writing, editing and report writing techniques, recording
meeting notes, record keeping and records management
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Follow verbal and written instructions
Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
assignments independently without constant supervision
Protects sensitive and confidential information
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT
Required to work weekends and holidays.
Required to work hours other than 8 to 5.
Required to work under exposure to inclement weather conditions.
Required to wear personal protective equipment provided by employer and comply with all safety requirements.
Job: Exec/Admin/Clerical/Legal
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Job Posting: May 2, 2025, 2:04:16 PM Unposting Date: May 16, 2025, 11:59:00 PM
State Job Title/s: Administrative Assistant III/Administrative Assistant IV State Job Code/s: 0154/0156
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
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Title: Admin Coordinator
Company: Marshalls
Location: Monroe, GA
