Overview
Admin Coordinator Jobs in Philadelphia, PA at Penn Medicine
Job Description
Secretary 2
Iowa Department of Education’s mission is creating excellence in education through leadership and service. To accomplish our mission, we need talented, passionate people working together to make this a reality.
The Secretary 2 will be an integral member of the Division of PK-12 Learning. This position will provide secretarial/administrative assistant support for the Federal Programs, Food and Nutrition, and Division Administrator of the PK-12 Learning Division.
Your Responsibilities:
Schedule meetings/events, prepares space for attendees (name plates, etc.) and takes minutes for meetings hosted by the division/bureau.
Accurately post and/or update information on the Department’s website.
Receives/screens visitors and telephone calls; answers routine questions related to Federal Programs, School Improvement, and Food and Nutrition Bureau’s work.
Assists staff with general software functionality (Google Suites, Word, use of Department templates and branding) and Work Day support (Timesheets, leave requests, spend authorizations, expense claims.)
Support the Federal Programs Bureau with reviewing and processing quarterly reimbursement claims in a timely and efficient manner.
Types/proofs correspondence, reports, presentations, minutes, etc. for accuracy, grammar, spelling, sentence structure; prepares final draft for distribution/mailing.
Assists with completion of ADA, Compliance, State Board reports/presentation, updating Title guidance, risk assessments, checking allocations, federal reports, and contracts.
Make travel arrangements and enter expenses in Workday for Bureau Chiefs and Division Administrator.
Monitors and orders supplies and/or equipment.
A successful candidate will bring or have the ability and desire to learn:
Passion for pursuing common goals in pursuit of public service
Strong technical skills
Ability to work in complex situations and meet deadlines
Ability to manage self in relation to prioritization and time management
Conflict resolution and interpersonal skills
Desire to work with diverse teams and stakeholders
What is in it for you?
Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
Collaborative, positive work environment
Talented and passionate work colleagues that will help you learn and grow
Employee discounts from a variety of vendors
Competitive benefits package:
https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf (Download PDF reader)(Download PDF reader)
Desirable Requirements:
Experience communicating with internal teams and external stakeholders
Experience managing several responsibilities and adhering to multiple deadlines
Experience interpreting and implementing state or federal education law.
Experience reviewing and preparing financial reports, contracts, and expenditure information
Experience proofreading formal documents and reports
Experience utilizing word processing and spreadsheet software such as Microsoft Word, Excel, Google Sheets, Gmail, and Calendar
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on this link to view the job description. (Download PDF reader)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Click here to learn more about IPERS.
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us – Elevate Your Career:
Ready to elevate your career with the State of Iowa? Click here to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
Title: Admin Coordinator
Company: Penn Medicine
Location: Philadelphia, PA
