Overview
Admin Coordinator Jobs in Morgan Hill, CA at TJ Maxx
JOB DESCRIPTION: ADMIN AND OPERATIONS ASSISTANT
Rising Sun is hiring an Admin and Operations Assistant to support core general administrative and operational functions. The Admin and Operations Assistant reports directly to the Administrative and Operations Associate, and works closely with the Administrative Coordinator, though they will support multiple staff and will work closely with multiple departments.
A successful Admin and Operations Assistant…
Is a quick learner and enjoys the challenge of learning new tasks and implementing new skills
Is comfortable with asking questions for accurate clarification of assigned tasks
Can juggle multiple tasks and is highly organized
Has strong computer skills and experience using platforms like Google Suite, Microsoft Office, and Salesforce; able to quickly learn new software and databases as needed
Has an eye for detail and doesn’t mind data entry, filing, and other administrative tasks
Likes to problem solve and troubleshoot
Enjoys working with others, but is also happy to work alone
Is willing to jump in where help is needed
Job Responsibilities
Support with a high volume of seasonal employees’ onboarding documents and payroll preparation
Coordinate with cross departmental program teams to ensure smooth onboarding of seasonal staff
Maintain record of compliance training completion
Prepare seasonal employees’ enrollment in pay card program
Conduct employment eligibility verification (e.g. I-9) for various site offices
Perform internal audits and organize necessary documentation to meet federal compliance and Rising Sun’s internal policies
Support organizational culture initiatives as needed
Complete other tasks as assigned
As an Admin and Operation Assistant, you MUST…
Adhere to all Rising Sun policies, including the Mandatory COVID-19 Vaccine Policy for Employees and Board of Directors
Provide proof of COVID-19 primary series vaccinations by the start date of your employment, please refer to the CDC website if you are unsure of your status
Rising Sun will consider accommodations for disability, medical and/or religious reasons only. For more information on COVID-19 vaccinations, visit the CDC website.
Have a car, valid driver’s license, and car insurance
Be able to pass a motor vehicle record check with a safe driving record
Be able to pass a criminal background check
Be able to complete the virtual Mandated Reporter Training, Sexual Harassment Training, and Cyber Security training within your scheduled training week(s).
It’s a big plus if you have…
Experience working with Zenefits/TriNET or other HRIS systems
Familiarity with nonprofit compliance, especially with workforce development, youth development, and/or environment
Familiarity with performing data entry and systems
Experience working in environments with cross-departmental teams
Basic understanding of payroll practices and processes
Able to lift and carry up to 25 pounds and climb ladders as part of ongoing inventory management, ability to be physically active
Fluency in a second language (Spanish preferred)
About Rising Sun…
We’re deeply rooted at the intersection of equity, climate, and good, sustainable careers.
In 1994, Rising Sun Center for Opportunity began as Rising Sun Energy Center in Santa Cruz, California. Much has changed as we’ve adapted and innovated to respond to the needs of our participants and communities, but today, we remain rooted in our origins, preparing people throughout the Bay Area and Central California who have been locked out of prosperity for good jobs and green pathways that offer economic equity and mobility while building a climate-resilient future for all.
Learn more about who we are
About our culture…
We are mission-driven and work hard because we care deeply about what we do. We like working with each other and we like to make work fun. We like to try new things and encourage each other to find unique and unconventional ways to tackle tough problems. We celebrate every birthday, eat a lot of dessert together, and recycle the same birthday candles until they’re gone. There’s usually at least one dog hanging around the office, and sometimes a staff member’s kid or two as well. We want people to grow. We like to promote from within and build each other up, but we also like to bring in new ideas and different perspectives. We’re looking forward to meeting you and hearing about how you can contribute to making Rising Sun a great place to work.
You might also be wondering about pay…
This is a temporary, non-exempt, non, benefited, part-time, hourly, hybrid position.
Position Schedule: May 12th – August 27, 2025
Pay: $25.00/hour, estimated 32 hours per week, hours per week may vary by agreement
Rising Sun sponsors the optional use of a mental health platform, Spring Health, for the use of up to 6 coaching sessions, 6 therapy sessions, and on-demand self-guided resources at no expense for the duration of your employment with Rising Sun.
Location: Hybrid, occasional in-person at our Oakland HQ office and site office visits across the Bay Area
Vehicle use reimbursement*: When traveling to Rising Sun’s site offices, Rising Sun reimburses at the 2025 federal mileage rate
Mileage reimbursements will only be offered for driving done solely for work-related purposes. Note, that commuting between your home and office location does not qualify for reimbursement. Toll fees incurred as part of work travel are reimbursed.
RISING SUN IS AN EQUAL OPPORTUNITY EMPLOYER
Rising Sun is committed to diversity and considers all applicants for all positions without regard to color, ethnic background, religion, sex, gender, sexual orientation, national origin, age, and disability status. EOE/AA; women and minorities are encouraged to apply.
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Title: Admin Coordinator
Company: TJ Maxx
Location: Morgan Hill, CA
