Overview
Admin Coordinator Jobs in Rio Rancho, NM at Albertsons Market
Date Opened: Wednesday, January 29, 2025 12:00 AM
Close Date: Wednesday, February 05, 2025 12:00 AM
Department: Finance Department
Salary: $57,691.48 – $72,114.35 Commensurate with Experience
SUMMARY
The purpose of this job is to provide administrative support in a variety of functions to a department or division. Collects and reviews information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and lead other staff to deliver support. Typically reports to a senior level executive or department head.
Work involves responsibility for providing administrative support and assistance to the Key Business Executive and for carrying out delegated administrative details. Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive. Edits, proofs, and formats documents. Work involves considerable contact with officials of other departments and other agencies, units, and members of the public. Employee must exercise considerable initiative, independent judgment, and discretion in the performance of duties. Work assignments are received with an explanation of what is needed and results desired and then performed with a considerable degree of independence. Work is reviewed on the basis of results obtained. Problems typically are not routine and require analysis to understand.
Provides support to Finance department director and deputy directors. Administers and monitors a variety of special projects for the department. Maintains department calendar.
Serves as primary point of contact for internal and external clients.
Coordinates travel arrangements and expenses following department policies, procedures, and regulations. Reconciles P-card transactions.
Acts as liaison for leadership team. Organizes internal and off-sight meetings.
Reconciles accounts payable and receivable. Reconciles invoices and identifies discrepancies. Creates and updates expense reports and processes reimbursements.
Maintains databases and completes data entry. Reviews, files, and maintains documentation and processes transactions using business systems.
Sets up or assists employees in setting up of web/audio conference meetings. Troubleshoots technology issues.
Collects, tracks, analyzes, and reports data including financial systems reporting.
Provides technical assistance to customers and staff. May serve as Notary for department.
Performs other duties as assigned.
Minimum Qualifications
Required Education and Experience
High school diploma (or GED equivalent)
Three (3) years of related work experience in administrative support including supporting executives
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
Required Licenses or Certifications
None
Knowledge, Skills, and Abilities:
Knowledge of:
Administrative and clerical procedures, methods, and computer equipment
Principles and practices of basic bookkeeping and accounting principles
Basic PC based software applications, business software, and financial systems
P-Card policies
Video conferencing software and applications
Supervisory principles and practices
Records retention and disposal
Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Providing excellent customer service
Organization and time management
Collaboration and teamwork
Troubleshooting and problem-solving techniques
Ability to:
Meet schedules and deadlines of the work
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Communicate clearly and concisely in written and verbal communication
Ability to train others
Reconcile accounts
CONDITIONS OF EMPLOYMENT
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
HOW TO APPLY
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
For questions about your application or the hiring process, please email
[email protected]
.
The City of Charlotte is committed to making the job application process accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modification will be provided. To make a request, please email
[email protected]
, call 704-962-6168, or visit us in person at
700 4th St., Charlotte, NC 28202
.
BENEFITS
The City of Charlotte provides a comprehensive benefits package to all employees.
The City of Charlotte is a drug and alcohol-free workplace.
Title: Admin Coordinator
Company: Albertsons Market
Location: Rio Rancho, NM
