Overview
Admin Coordinator Jobs in Williamsburg, VA at Marshalls
At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 4,800 committed colleagues, which is characterised by the unique cohesion of our family-run group of companies. Reinhausen – where Power meets Passion.
For our location Mesa / Phoenix we are looking forward for you as:
General Admin / Office Coordinator
What challenges can you expect?
Assist the Substation Service Manager to ensure all financial transactions related to Accounts Payable, Accounts Receivable are completed in a timely matter including managing credit, invoicing, expense reports and other vital transactions. Collaborate with Corporate and Sister companies to ensure all financial transactions are completed in a timely manner. Reconcile all process to ensure accurate data is reported for the balance sheet. Assist technicians with daily needs and weekly time input. This is an on-site role.
Office Coordination
Manage leases for building and storage yard
Oversee utilities and building maintenance
Coordinate insurance and various licenses (contractor, business, subcontractor, etc.)
Maintains inventory of office supplies; orders new supplies as needed
Maintains office files; implements an efficient system for other staff to access files and records
Performs other related duties as assigned
Finance
Fluent in AR & AP processes
Payroll
Reconciliation of bank and credit card accounts
Management of workflow initiation and approvals
Invoicing jobs
Familiar with purchase requisitions and purchase orders process
Safety
Manage DISA, DOT physicals, and vehicle inspections
Track employee certifications
Equipment and Vehicles
Handle registration and equipment calibrations
Job-Related Tasks
Manage timecards and technician’s hours
Act as 10 on all orders, handle time entry, and maintain orders in MIP
Close MIP orders and post time in SAP
Coordinate customer onboarding, subcontractor, and vendor coordination
Handle credit applications, references, and FedEx shipping labels
HR
Serve as the local employee contact for benefits
Maintain employee digital files
SAP
Manage order entry and maintenance
Handle workflow entry and coordinate with MR for new SAP procedures and troubleshooting
IT
Manage and troubleshoot employee laptops
What do we expect from you?
Preferred Education and Skill Requirements
Associate’s degree with 3 plus years’ experience in Office Management and Finance
Computer literacy including SAP and knowledge and experience with Microsoft Office applications, particularly Excel.
Duties require professional verbal and written communication skills
Knowledge of software skills is a plus
SAP
Kofax
Quickbooks
Microsoft Office applications (Excel is a must)
Competencies
Business acumen
Analytics
Communication
Customer Service
Interpersonal Skills and Teamwork
Learning
Creativity
Autonomy
Excellent time management skills and ability to multitask and prioritize work
Strong organizational and planning skills
Proficient in Microsoft Office (Excel)
Knowledge of accounting, data, and administrative management practices and procedures
Knowledge of business and management principles
Knowledge of office management responsibilities, systems, and procedures
Knowledge of how Intelligent Automation software works
Reinhausen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Reinhausen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Reinhausen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Reinhausen employees to perform their job duties may result in discipline up to and including discharge.
Benefits
Paid Health benefits option: Health, Dental, Vision, Life, Short and Long-Term Disability Insurance for you and your family, and Teladoc services, outstanding HSA Contribution, generous 401k match – Up to 10% of base pay
Personal Development
Annual employee appraisals, training programs, opportunities for advancement
Do you know someone who might fit?
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Sydney Segraves
Ansprechpartner Berufserfahrene / Contact Person Experienced Professionals
Title: Admin Coordinator
Company: Marshalls
Location: Williamsburg, VA
