Overview
Admin Executive Jobs in Dubai, Dubai, United Arab Emirates at Milele
Title: Admin Executive
Company: Milele
Location: Dubai, Dubai, United Arab Emirates
Job Purpose:
Overseeing daily office operations and providing support for general functions, including preparing reports and assisting with HR-related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising sub-contractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.
Duties and Responsibilities:
Managing day-to-day functioning of offices and showrooms
Overseeing the set-up of new office and/or office relocations
Negotiating and arranging the purchase of office supplies, office equipment, furniture
Participating in the preparation of the administration budget and monitoring financial performance against the budget
Preparing and maintaining reports and MIS
Supporting HR department with onboarding and off-boarding, including visa processing, attending to immigration and labor office issues, insurance
Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local govt. authorities
Managing building operations, including security, maintenance & repairs at relevant locations
Organizing & planning events and team-building activities
Management of the travel desk (visa, ticketing, hotel booking)
Developing and implementation of policies and procedures for areas of responsibility
Liaising with vendors and managing vendor agreements
Providing adhoc support and assisting in special projects across department as needed
Skills Required
Proven ability to multitask and prioritize effectively
Proficient in MS office suit (word, excel, PPT, outlook)
Experience in using ERP
Process mapping and optimisation
Ability and commitment in delivering to strict deadlines without compromising quality
A natural aptitude for mathematics and statics
Ability to think analytically, critically, and logically
Attention to detail and zero error
