Overview
Admin Executive Jobs in Mumbai Metropolitan Region at Interpublic Group (IPG)
Title: Admin Executive
Company: Interpublic Group (IPG)
Location: Mumbai Metropolitan Region
POSITION SUMMARY:
This role is responsible for managing transport logistics, facility maintenance, and employee support, ensuring efficient operations, cost optimization, and compliance. This role involves coordinating rosters, addressing incidents, preparing MIS reports, and maintaining office functionality while fostering smooth day-to-day workflows.
ESSENTIAL FUNCTIONS:
Generation of Pickup & Drop rosters
Effective route planning for better vehicle utilization
Managing & coordinating for all the drops in the night shift
Handling Employee queries and escalation in day-to-day work
Replying to all the Transport related emails
Handling vendor on ground staff
Attending & controlling the Transport Incidents
Cost saving initiatives
Preparing & maintaining Transport MIS
Preparing & maintaining various daily reports (Cab arrival & departure report, No show
report, Escort guard utilisation report, admin related reports etc.)
Maintaining Cab & driver compliance
Assisting in the upkeep of the facility during the night shift
Supporting Senior Admin in organizing and managing office events
Managing printing & stationery & consumable supplies
Handling Access control system
Assist in maintaining the cleanliness and functionality of the office, including managing routine maintenance and addressing facility issue
Ensure all facility records are maintain and updated on regular basis
Handling MIS, medical data
EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:
Bachelor’s degree
Ability to multi-task, work well in a team-oriented environment as well as independently
4 years of experience in similar role
Good geographical knowledge of Mumbai, Central & Western suburbs, Navi Mumbai & other adjoining locations.
Good communication skills.
Detailed knowledge of Excel and Word is a must.
Demonstrate high level of integrity.
SHIFT SCHEDULE
7.30 p.m. to 4.a.m.
