Overview
Admin Executive | Al Futtaim Engineering | Administration Jobs in Saudi Arabia at Al-Futtaim
Title: Admin Executive | Al Futtaim Engineering | Administration
Company: Al-Futtaim
Location: Saudi Arabia
Job Requisition ID:158807
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role:To manage the provision of high quality and sustainable administrative support to all AFET businesses. To
drive the smooth running of business operations and delivery of strategic objectives. Supports operations by supervising staff;
planning, organizing, and implementing administrative systems.
What you will do:
To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.
Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.
Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.
Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments
To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments (Telephone, Electricity & Water etc.) etc.
Prepares monthly telecommunication expenses report.
To submit weekly & monthly reports as per the monitoring sheets to Admin. Executive & Asst. Manager – Administration
Maintaining Petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.
Prepare Business Card requisition and coordinate the printing, delivery and issuance.
Follow up with supplier for statement of accounts as required by Accounts department.
Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.
Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.
Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.
Follow up with supplier for…
