Overview
Admin & Fiscal Support Specialist Jobs in Honolulu, HI at University of Hawaii
Full Job Description
Description
Position Number078323T
Position TitleAdmin & Fiscal Support Specialist
Job Code9100 Admin & Fisca Support Spec
Reg/TempTemporary
Full/Part TimeFull-Time
CompanyBOR UH – Board of Regents
Department22180100 Shidler College of Business
Location0000004204 Business Administration
Reports ToProgram Manager
GradeA
Duties and Responsibilities
Provide administrative and fiscal support to the Shidler College of Business Executive Education Center.
Assist with logistics and fiscal planning for information sessions, recruitment events, conferences, education fairs, and networking sessions on/off campus & on/off Oahu.
Assist the Academic Support Specialist with managing all aspects of events including venue reservation/set-up, material assembly, and other logistical support before, during, and post event, which requires working outside of normal working hours: including evenings, weekends, and holidays, as necessary.
Provide administrative and logistical support for degree and custom programs.
Assist with planning and managing all phases of operating a custom executive education program: registration, payment collection, and follow up. Facilitate teaching support, and coordinate classroom and reception venues, lodging and local transportation.
Assist with multiple degree and custom Executive education programs and events simultaneously in varying phases within the design and delivery cycle.
Provides operational and administrative support for programmatic events and processes such as Residence Week, parking permits, travel stipends, etc.
Attend program events, conferences, education fairs, etc. at designated sites off campus and on the neighbor islands as necessary.
Collaborate with program partners, vendors, and staff to plan, execute and manage executive education programs efficiently.
Ensure that both internal and external stakeholders, including the client (participants enrolled in the program) and the faculty teaching the program receive excellent service to optimize a successful outcome of the program.
Assists with and initiates routine administrative, fiscal, and employment documents including but not limited to purchase orders, direct payments, reimbursements, stipends, travel requests/completions for UH and UH Foundation.
Assists with updating and reconciling fiscal logs.
Assists with preparing tuition drawdown reports for various programs.
Other duties as assigned.
Denotes essential functions
Judgment Exercised
Work on simple technical or specialty area problems is expected to reflect sound judgment and analysis.
Work is expected to result in the development of technically thorough, creative, and reliable products representative of high-quality University output.
Originality
Organizes, plans, and coordinates specific tasks that may require some original thought and foresight to develop an appropriate product or evaluation.
Applies or adapts standard policies, principles, regulations, and currently accepted methods and practices of the specialty area.
Controls Over Position
The incumbent works with moderate supervision and performs most assignments with instructions as to the results expected.
Direction is received relative to objectives, critical issues, new concepts, and policy matters.
Supervisory approval is obtained on proposed work efforts, but the incumbent is allowed some latitude for exercise of independent …
Title: Admin & Fiscal Support Specialist
Company: University of Hawaii
Location: Honolulu, HI
Category:
