Overview
Admin Manager Jobs in Bengaluru, Karnataka, India at Origin
Title: Admin Manager
Company: Origin
Location: Bengaluru, Karnataka, India
About Origin
Origin (previously 10xConstruction) is building general-purpose autonomous robots for US construction — tackling rising costs, safety risks, and labour shortages. Our modular, multi-trade platform combines purpose-built hardware with real-time site intelligence. Our Bengaluru R&D lab is a fast-paced environment where operational rigour directly impacts the speed of innovation.
About The Role
The Admin Manager will be the operational backbone of Origin's R&D lab. You will own four critical functions: R&D lab store and inventory management, procurement of components and consumables, the employee travel desk, and IT desk management. This is a hands-on individual contributor role requiring someone who has performed these responsibilities directly — not managed teams that did — for a sustained period of 6 to 8 years. We have had a previous hire in this role who lacked the depth of experience required. We are specifically looking for someone who can demonstrate tangible, first-hand ownership of each of the four functions below.
Key Responsibilities
- Store & Inventory Management — R&D Lab
- Maintain real-time inventory of all electronic components, PCBs, mechanical parts, tools, and lab consumables used in R&D
- Implement and manage a proper store system — inward/outward registers, stock reconciliation, minimum reorder levels, and bin management
- Conduct periodic audits and physical stock counts; identify and report discrepancies promptly
- Ensure proper labelling, storage, and traceability of components to prevent loss, damage, or obsolescence
- Coordinate with engineers and project leads to forecast demand and maintain adequate stock without over-ordering
- Procurement — Consumables & Admin Items
- Raise and process purchase orders (POs) for lab consumables, components, stationery, pantry supplies, and office admin items
- Source vendors, obtain quotations, negotiate pricing, and manage vendor relationships for repeat and one-off purchases
- Track order status from placement through delivery; follow up with suppliers to ensure timely fulfilment
- Maintain purchase records, invoices, and delivery challans; coordinate with accounts for timely payment and reconciliation
- Identify cost-saving opportunities without compromising quality or delivery timelines
- Travel Desk Management
- Handle end-to-end travel logistics for employees — flight, train, and bus bookings, hotel accommodation, and local transport
- Manage travel requests, approvals, and advance payments in accordance with company travel policy
- Liaise with travel vendors and booking platforms to secure best-available rates
- Maintain travel records, expense claims, and reimbursements; coordinate with HR/Finance for settlement
- Assist with visa applications and related documentation for international travel as required
- IT Desk Management
- Serve as the first point of contact for IT-related requests — laptop setup, accessories, peripherals, and basic troubleshooting
- Maintain an asset register of all IT equipment (laptops, monitors, keyboards, dongles, SIM cards, etc.) and track allocation, returns, and condition
- Coordinate with vendors and service partners for hardware procurement, repair, and AMC renewals
- Manage onboarding and offboarding IT logistics — device issuance, account setup coordination, and equipment retrieval
- Liaise with external IT support or service vendors for issues beyond first-level resolution; track tickets to closure
Required Experience & Qualifications
- 6-8 years of direct, hands-on experience in office administration or R&D/lab operations — with personal ownership of store management, procurement, travel desk, and IT desk (not just team oversight)
- Demonstrable experience managing physical inventory: stock registers, inward/outward tracking, bin systems, and periodic audits
- Proven procurement experience: raising POs, vendor sourcing and negotiation, invoice and challan tracking
- Hands-on experience running a travel desk: booking tools, policy compliance, and expense processing
- Proficient in MS Excel or Google Sheets for maintaining inventory logs, purchase trackers, and travel MIS
- Graduate in any discipline; a degree or diploma in Business Administration or Operations is an advantage
- Prior experience in a technology, manufacturing, or R&D organisation is strongly preferred
What We Are Looking For
- A self-starter who takes ownership — notices a gap in the store or a pending PO and closes it without being prompted
- Meticulous and process-driven: sets up systems that keep running reliably, not just reacts to problems
- Strong follow-through: bookings confirmed, orders tracked, invoices reconciled — nothing falls through the cracks
- Good communicator who can coordinate with engineers, finance, and vendors without friction
- Comfortable with a 6-day on-site work week in a startup R&D environment where pace and flexibility matter
What We Offer
- A pivotal role where your work directly enables R&D throughput and team productivity
