Overview
Admin & Office Assistant (Part-Time, 4 Days | On-Site | Melbourne) Jobs in Brunswick East, Victoria, Australia at Hachem
Title: Admin & Office Assistant (Part-Time, 4 Days | On-Site | Melbourne)
Company: Hachem
Location: Brunswick East, Victoria, Australia
Hachem is an award-winning international design practice recognised for delivering refined, high-end architectural and interior solutions across residential, commercial and hospitality projects.
With employees across Australia, Asia and India, we operate at the intersection of design excellence and considered delivery. Our Melbourne studio reflects a boutique culture within a global practice, where collaboration, attention to detail, and a strong sense of design integrity underpin everything we do.
Role Overview:
We’re seeking a capable, detail-driven Admin & Office Assistant to support the day-to-day operations of our Melbourne studio. This hands-on role sits at the centre of the studio, ensuring everything runs smoothly behind the scenes. You’ll support leadership, maintain studio organisation, and contribute to a professional, welcoming, and collaborative environment. You’ll work closely with the Head of Operations and Principal Director, playing a key role in keeping the studio organised, responsive, and efficient.
About Hachem & Our People:
Hachem is a global design practice combining international expertise with a boutique, collaborative studio culture. Our Melbourne team is close-knit, highly professional, and driven by excellence in design and delivery.
You’ll work alongside talented colleagues, including the Head of Operations and Principal Director, in a supportive environment that values initiative, accountability, and active contribution.
We prioritise a workplace where collaboration, respect, and positive engagement underpin every interaction, and every team member plays a vital role in maintaining an efficient, welcoming, and high-performing studio.
Key Responsibilities:
- Support daily reception, meeting rooms, and general office operations
- Act as the first point of contact for clients, visitors, calls, and deliveries
- Provide administrative support to the Head of Operations and Principal Director
- Prepare, format, and collate documents, presentations, and client materials (Adobe InDesign)
- Maintain internal systems, filing, and studio documentation
- Assist with scheduling, calendars, meetings, and logistics
- Liaise with clients, consultants, contractors, and service providers
- Support accounts administration including invoice processing, Clockify reporting, and record keeping
- Manage office supplies and maintain a high-standard studio environment
- Coordinate domestic and international travel bookings
- Plan and coordinate team events, activities, and initiatives to foster engagement, collaboration, and boost staff morale
- Handle sensitive information with discretion and confidentiality
Skills & Requirements:
- Previous experience in an administrative or office support role
- Experience in an architectural or interior design studio (essential)
- Proficiency in Microsoft Excel and Office suite (Word, Outlook, PowerPoint)
- Proficiency in Adobe InDesign; familiarity with Adobe Creative Suite is a plus
- Experience with Xero for accounts payable entry, raising client invoices, and following up on outstanding invoices, or proficiency with equivalent accounting software.
- Strong organisational and communication skills
- High attention to detail with the ability to manage multiple priorities
- Proactive, reliable, and service-oriented approach
- Discretion and confidentiality when handling sensitive company information
Advantageous:
- Experience with Hubdoc, Xero (invoice processing), or Employment Hero
- Familiarity with Clockify
Reporting Line:
- Reports to the Head of Operations
- Supports the Head of Operations and Principal Director
Employment Details:
- Part-time, on-site (4 days per week)
- Melbourne – Inner Northern suburbs
- Applicants must have full, unrestricted working rights in Australia
Studio Culture & Benefits:
- Collaborative, design-led studio environment
- High-quality, creative workplace
- Weekly fruit, snacks, tea, and coffee
- Monthly team lunches, birthday celebrations, and Friday drinks once a month
- Employee Assistance Program (EAP)
- Ongoing team events and team-building initiatives
- Annual Christmas and New Year studio closure
About You:
You’re organised, proactive and take ownership of your work. You enjoy creating structure, supporting others, and keeping things running seamlessly behind the scenes. You bring a calm, professional presence, maintain discretion when handling sensitive information, and contribute positively to a collaborative and motivated studio environment.
Apply:
Applications only accepted via email: [email protected]
