Admin & Office Management Assistant

Overview

Admin & Office Management Assistant Jobs in Makati, National Capital Region, Philippines at GeengerGrp, Inc.

Title: Admin & Office Management Assistant

Company: GeengerGrp, Inc.

Location: Makati, National Capital Region, Philippines

Minimum Education: 

Bachelor’s degree in Business Administration, Office Management, or any related field.

Years of Experience: 

Minimum of 1-3 years working experience as an administrative, office coordination, assistant role, or any administrative role of the same capacity.

Job Summary

The Admin & Office Management Assistant plays a key role in ensuring the smooth operation of the office by providing administrative and logistical support to management and staff. This position is responsible for maintaining a well-organized and efficient office environment, coordinating office services, managing documentation, and supporting operational and executive tasks as required.

Required Skills & Experience

Excellent verbal and written communication skills.

Keen attention to details and problem-solving skills.

Excellent organization and multi-tasking skills, with the ability to prioritize work.

Experience with administrative tools or office management software.

Basic knowledge of procurement or vendor management.

Time management and problem-solving abilities.

Customer service orientation and attention to detail.

Independent, mature and self-motivated with a positive attitude

Highly driven.

Job Description

Administrative Support

Provide general administrative and clerical support including mailing, scanning, faxing, and copying.

Prepare and edit correspondence, reports, and other documents.

Maintain and update physical and digital filing systems.

Manage internal communication and correspondence with vendors, clients, and staff.

Office Management Duties

Oversee day-to-day office operations, ensuring cleanliness, orderliness, and functionality.

Maintain inventory of office supplies and place orders when necessary.

Coordinate maintenance and repair of office equipment and infrastructure.

Organize and coordinate meetings, conferences, and company events.

Support visitor management and front desk/reception duties when required.

Documentation & Records Management

Organize and maintain company documents, contracts, and administrative records.

Ensure compliance with document retention policies and confidentiality protocols.

Assist with data entry, database maintenance, and record updates.

Facilities & Logistics

Liaise with service providers and maintenance teams.

Monitor office expenses and track budget consumption related to administrative needs.

Arrange travel, accommodations, and logistics for staff as needed.

Ensuring that the office premises are open on time (9:00 AM)

Management of messenger and cleaning schedules

Coordinate with the building admin on all requests and concerns. 

Support to Management

Assist senior management with scheduling, travel planning, and administrative tasks.

Prepare meeting agendas, take minutes, and follow up on action items.

Support the implementation of office procedures and process improvements.