Overview
Admin & Operations Coordinator Jobs in Dubai, Dubai, United Arab Emirates at Nexar Group
Title: Admin & Operations Coordinator
Company: Nexar Group
Location: Dubai, Dubai, United Arab Emirates
🚀 We're Hiring — Admin & Operations Coordinator
Nexar Group – Maintenance Division | Dubai, UAE
This is not a basic admin role.
This is an operations control role.
We're looking for a smart, reliable, highly organized coordinator who can run the back office of a growing Dubai maintenance and fit-out company — dispatching teams, tracking every job to completion, handling clients before and after the work, and making sure every job gets billed properly.
You will be the central nervous system of our operation.
What you'll own:
🔹 Dispatching daily jobs to technicians and supervisors 🔹 Planning routes and schedules across Dubai 🔹 Tracking every ongoing and completed job 🔹 Communicating with clients before, during, and after each job 🔹 Preparing quotations, invoices, and job reports 🔹 Organizing LPOs, receipts, and site documents 🔹 Tracking payments and pending invoices 🔹 Coordinating with suppliers and internal teams
What we're looking for:
✓ UAE experience in maintenance, fit-out, or technical services ✓ Strong English communication (mandatory) ✓ Excel, WhatsApp coordination, and basic office software ✓ Experience with Jobber, Odoo, or similar CRM systems is a strong advantage ✓ Highly organized, detail-oriented, with a strong follow-up mindset ✓ Calm under pressure — solution-oriented, not panic-prone ✓ Takes ownership — not "task-based" working
What we don't want:
❌ Office workers who wait to be told what to do next ❌ "It's not my job" thinkers ❌ Anyone who forgets a task once they've left the office for the day
The package:
💼 Basic Salary: AED 3,000 – 5,000 (based on experience and capability) 🏥 Standard UAE employment benefits as per UAE Labour Law 📈 Real ownership of operations — not a desk-bound clerical role 🚀 Opportunity to grow into a senior operations role as the division expands
How to apply:
📩 Email your CV to: [email protected] 📲 WhatsApp: +971 50 592 4527
In your application, please tell us:
1️⃣ Your current notice period and availability to start 2️⃣ The largest team you have coordinated, and the tools/systems you used to track jobs (3–4 lines) 3️⃣ Your current visa status
If you're the kind of coordinator whose phone is the most-used tool in the office — who knows where every technician is at 10:30am on a Tuesday — let's talk.
Only shortlisted candidates with relevant UAE maintenance, fit-out, or technical services experience will be contacted.
About Nexar Group — Maintenance Division
We're a growing Dubai-based maintenance, fit-out, MEP, and technical services company delivering across villas, apartments, offices, restaurants, retail outlets, and commercial properties. Our reputation is built on quality service, fast response, and long-term client relationships — and we're scaling our back office to match the operational tempo.
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