Overview
Admin / Secreterial Jobs in Ahmedabad, Gujarat, India at Mace
Title: Admin / Secreterial
Company: Mace
Location: Ahmedabad, Gujarat, India
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site.
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
The Project
Aviation project with focus on airport structures such as terminal buildings, ATC towers, cargo terminal, hangars, metro stations, ancillary buildings, non-aeronautical buildings etc. in Ahmedabad.
Our Values Shape The Way We Consult, And Define The People We Want To Join Us On Our Journey, They Are
Safety first – Going home safe and well
Client focus – Deliver on our promise
Integrity – Always do the right thing
Create opportunity – for our people to excel.
Assists in the efficient running of the office. Provides support in coordinating activities of a team.
You’ll Be Responsible For
Arranges accounting facilities with suppliers of couriers, printing, stationery, PPE and signage.
Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
Creates agendas; minute taking, chasing actions and distributing minutes.
Orders and maintains toner for printers.
Coordinates and updates monthly progress ratings.
Manages petty cash and reconciliations for accounts department and recovery.
Supports monthly reporting – client report and contract review.
Contributes to the preparation of internal and external presentations – monthly team meeting and etc.
Updates email circulation list for project.
Arranges new starter set up, HR forms, IT ordering and etc.
Arranges internal and external events.
Tracks new starters/leavers, training matrix and CSCS card updates.
Assists in maintain staff training records and ensuring training is up to date.
Ensures all Infomace pages/CVs and project profiles are up to date.
Assists with booking travel – as requested by team, trains and hotels.
Maintains holiday and absence records.
Develops working relationships with (range of) internal stakeholders.
Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing and etc.
Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You’ll Need To Have
Bachelor’s degree in a relevant field.
Experience of projects of a similar nature.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
