Overview
Admin, S&M Operations Jobs in Ho Chi Minh City, Vietnam at California Wellness Group
Title: Admin, S&M Operations
Company: California Wellness Group
Location: Ho Chi Minh City, Vietnam
The Admin Executive is responsible for managing and maintaining administrative documentation, records and related processes to ensure accuracy, completeness and compliance with internal procedures. This role supports daily office operations, coordinates documentation flow and assists in basic accounting-related tasks such as payment tracking and document preparation.
Key Responsibilities
- 40% Documentation & Record Management
– Manage, organize & maintain all administrative documents including contracts, internal approvals, vendor records, invoice & related paperwork. Ensure documents are properly filed, updated & easily retrievable.
- 25% Administrative Support office
– Support daily administrative tasks such as preparing documents, coordinating internal requests, handling paperwork and assisting departments with administrative needs.
- 20% Payment & Accounting Support
– Prepare & follow up payment requests, track invoices, coordinate with accounting team & ensure all financial documents are complete & aligned with company procedures.
- 10% Data Entry & Reporting
– Update administrative data, maintain tracking files & prepare basic reports related to documents, payments & administrative activities.
- 5% Coordination & Compliance
– Coordinate with internal departments and external partners to ensure documentation and administrative processes are followed correctly & on time.
Education & Experience:
- College or bachelor’s degree in business administration, Accounting, Finance or related fields.
- 1–2 years of experience in administrative roles, accounting support or document management.
- Basic understanding of administrative procedures, documentation, invoices and payment processes.
- Detail-oriented, careful and well-organized with strong ability to manage documents and data.
- Proficient in Microsoft Office or Google Workspace (especially Excel/Sheets).
Address: 346 Ben Van Don, Vinh Hoi Ward
Working time: 48 hours/ week
