Overview
Admin Specialist Jobs in Philippines at Provision People
Title: Admin Specialist
Company: Provision People
Location: Philippines
Admin Specialist – US Remote
Role Summary
We are seeking a highly detail-oriented Junior Admin Specialist to support and
manage our internal systems, with a primary focus on maintaining and optimizing
the Crelate ATS. This role is critical in ensuring clean, structured data and organized
pipelines that enable the team to operate efficiently. This is not a recruiting role—it's a
systems, data, and operations-focused position.
What You’ll Own:
- Full maintenance of the Crelate ATS (data accuracy, tagging, record integrity)
- Backlog pipeline cleanup and ongoing organization
- System-wide tagging logic and categorization standards
- Data audits to eliminate duplicates, gaps, and inconsistencies
- Job posting uploads and tracking accuracy
- Reporting dashboards and system data visibility
- Continuous process improvement within ATS workflows
Key Responsibilities:
- Own day-to-day management of the Crelate ATS, ensuring all records are accurate and up to date
- Maintain clean and structured candidate and client databases (tagging, categorization, deduplication)
- Organize and manage backlog pipelines, ensuring proper tagging and status updates
- Audit and clean data regularly to improve system usability and reporting accuracy
- Support job posting uploads and ensure listings are correctly formatted and tracked
- Generate basic reports and dashboards from ATS data
- Assist with workflow optimization and process improvements within Crelate
- Provide administrative support to ensure smooth internal operations
Qualifications:
- 2 years in admin, operations, or data management roles
- Experience working in ATS, CRM, or structured database systems (Crelate is a huge plus!)
- Strong attention to detail—accuracy is non-negotiable
- Preferably with a recruiting background
- Highly organized with a process-first mindset
- Comfortable handling repetitive, system-driven tasks with consistency
- Proficient in Google Workspace or Microsoft Office
Who This Role is Perfect For:
- Someone who enjoys cleaning up messy systems and making them efficient
- A detail-driven operator who takes pride in precision and structure
- A process-oriented thinker who thrives on consistency and organization
- A reliable executor who follows through without needing constant oversight
Why This Role Matters:
Clean data = faster placements, better decisions, and higher revenue. Your work
directly impacts how effectively the team operates and scales.
