Overview
Admin Support Jobs in Lansing, MI at Abacus Service Corporation
Introduction
The Maryland Department of Agriculture is a department under Maryland’s Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation. As the number one industry in Maryland, the diversity of agriculture programs in the State continues to expand and grow.
MDA’s Vision
Achieving excellence in programs and services that preserve and protect agricultural resources and the environment, promote profitable agriculture and consumer confidence, and enhance the quality of life for all Marylanders.
MDA’s Mission
Providing leadership and support to agriculture and the citizens of Maryland by conducting regulatory, service, and educational activities that assure consumer confidence, protect the environment, and promote agriculture.
Our Agriculture and Seafood Marketing program is a State-wide program connecting consumers to fresh and local Maryland products, works to identify and develop profitable marketing local, national, and international opportunities for Maryland farmers and agricultural producers. The program also serves as a conduit for federal resources and for policy information specific to the agricultural sector. These programs have a direct and indirect financial impact on farmers and producers and affect the way they sell their products and develop new buyers.
If you have a passion to market Maryland as a thriving and diverse state creating sustainability in the agricultural industry, come join our team and make a difference!
GRADE
12
LOCATION OF POSITION
50 Harry S Truman Parkway, Annapolis, Maryland 21401
Main Purpose of Job
This position provides project management and administrative support to MDA’s Agriculture and Seafood Marketing programs, ensuring effective promotion of Maryland-grown and – harvested products. By tracking key deadlines and compiling essential materials, this role helps execute initiatives like Maryland’s Best, International Marketing, and the Farmers Market Nutrition Program. It plays a vital part in maintaining organized records, assisting with marketing outreach, and supporting grant administration, all of which contribute to MDA’s mission of strengthening Maryland’s agricultural and seafood industries.
Additionally, this position manages vendor relations for marketing materials, overseeing sourcing, pricing, and production to ensure quality and timely delivery. It also maintains digital assets, campaign lists, and communication tools while assisting in the creation of promotional content. Through efficient coordination and organizational support, this role enhances MDA’s ability to connect consumers with local producers, expand market opportunities, and sustain Maryland’s farming and seafood sectors.
POSITION DUTIES
Support MDA’s Agriculture and Seafood Marketing programs, including:
Managing project timelines by gathering key dates, milestones, and deadlines from stakeholders. Plan and schedule project timelines while proactively driving and communicating deadlines to ensure compliance.
Compile and organize meeting notes as needed for project teams. Provide administrative support to the Chief of Marketing and entire Marketing program staff. Answer incoming calls to the main public line, retrieve voicemails, and direct constituents to appropriate staff.
Maintain project files, receive and distribute mail, and assist with meetings, conferences, and seminars. Prepare purchase orders, verify and process invoices for payment, and maintain payment logs.
Obtain bids and prepare source documents for Maryland’s Best, Seafood Marketing, Specialty Crop Block Grant, Certified Local Farm Enterprise Program, MFARM program, and international marketing.
Maintain and update marketing assets, contacts, and campaign lists using Google Drive, Constant Contact, and other platforms. Assist in creating marketing materials, including newsletters, flyers, and social media images.
Support the grant administrator with organization, creative input, and communication with grantees, institutions, and stakeholders.
All other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
**For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalences evaluating members identified at http://www.naces.org/members.html. Any job offer will be contingent on the candidate providing an official evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). **
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess any of the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.
Experience providing administrative support within a government agency.
Experience working in a position that requires exceptional organizational skills, multitasking, and time management skills.
Experience with the use of Adobe InDesign.
Experience with Microsoft Office and Google Suites.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
Please report on all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable.
For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalences evaluating members identified at http://www.naces.org/members.html. Any job offer will be contingent on the candidate providing an official evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report on all experience and education that is related to this position.
BARGAINING UNIT STATUS
G
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office – Room 304, 50 Harry S. Truman Parkway, Annapolis, MD 21401. All paper applications must be received by 4:30 PM on the closing date, no exception. (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.
If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, you may mail, hand-delivery or fax (HR Fax # 443-602-9831).
For questions concerning this recruitment, please contact: Human Resources 410-841-5840 or [email protected] indicate Recruitment #25-002043-0016 on the subject line. TTY Users: call via Maryland Relay.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.
People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.
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Title: Admin Support
Company: Abacus Service Corporation
Location: Lansing, MI
