Overview
Admin Support 2 Jobs in Grovetown, GA at Georgia Department of Corrections
Knowledge | Experience | Skills:
High School Diploma required; Associate’s or Bachelor’s degree in Communications, Office Administration, Education or related fields preferred.
5+ years of experience as an Executive Administrative Assistant, Senior Executive Assistant or Personal Assistant required.
Excellent verbal and written communication skills, organizational skills and attention to detail.
Exemplary time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Experience exercising discretion and confidentiality, given exposure to sensitive company information.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Ability to multitask and prioritize daily workload in a high-stress environment with many competing and changing demands from executives/sponsors.
Proficient with Microsoft Office, Power Business Intelligence (BI), Visio and MS Teams or similar software with the ability to learn new or updated software.
Hospitality and event planning experience—able to manage travel, transportation, lodging, meals for big groups: BOD, customers, bankers, etc.
Experience with managing and applying for business travel visas for multiple employees.
Essential Duties & Responsibilities:
Maintain a professional and pleasant demeanor with internal and external stake holders—i.e., acts as the “face of the company”.
Act as the point of contact between the executives and internal/external clients.
Undertake the tasks of receiving calls, take/sending messages and routing correspondence.
Handle requests and queries appropriately.
Arrange meetings and appointments and provide reminders:
Schedule and manage Executive team and Board meetings
Communicate with Private Equity sponsors
Make or coordinate travel arrangements, logistics, etc. for President/CEO and Executive team.
Produce reports, presentations and briefs, i.e., provide PowerPoint support – Board decks and other presentations.
Maintain Technimark Organizational Chart on SharePoint.
Maintain Global HR KPI Metrics Report.
Arrange President/CEO holiday party and other events as necessary.
Order gift baskets/flowers (sympathy, illness, etc.) as directed by President/CEO.
Purchase and distribute Carolina Panthers tickets.
Purchase Greensboro Grasshoppers tickets and provide other employees for distribution.
Prepare and distribute Weekly Agenda.
Assist employees with passport applications and passport renewal applications.
Assist employees with obtaining business travel visas to non-US Technimark facilities (i.e., China, etc.)
Schedule driver for airport transportation and visitor transportation, as necessary
Resolve scheduling conflicts for executive conference rooms
Order business cards
Prepare overnight shipments (UPS and FedEx)
Prepare and submit Concur report for monthly credit card expenses
Notarize documents
Marketing support
Manage standard sales PP revisions to enable corporate access.
Employee head shots.
Manage company logo artwork.
Pull Standard Power BI reports.
Support employee communication – Tech Connect.
Performs other related or additional duties as assigned by President/CEO and Executives.
Technimark is an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.
Title: Admin Support 2
Company: Georgia Department of Corrections
Location: Grovetown, GA
