Overview
ADMIN SUPPORT Jobs in Tucson, AZ at Alta E&I
Job Description: Administrative Assistant – QUAD PARISHES
Location: Quad Parishes, WI, 54303
Administrative Assistant Position – Quad Parishes
Join our welcoming team at the Quad Parishes of the Catholic Diocese of Green Bay! We are seeking a dedicated Administrative Assistant to serve as the friendly face of our parish, acting as a positive disciple and ambassador. This role involves overseeing office operations and acting as a liaison between the Parish Administrator, Finance Council, and Pastoral Council.
Key Responsibilities
Front Desk Reception & Administration:
Serve as the main receptionist, greeting all guests warmly and professionally.
Ensure front desk coverage and arrange backups as needed.
Communicate promptly and courteously with visitors and parish staff.
Manage incoming and outgoing mail; assist with parish mailings.
Parishioner Support & Records Management:
Register new parishioners and connect them with ministry leaders.
Schedule Mass intentions and sanctuary candles for the Quad Parishes.
Send parishioner updates to Diocesan offices; manage data using CHMS (formerly Gabriel).
File correspondence, reports, minutes, and important documents.
Communication & Media Management:
Prepare and publish the weekly bulletin; assist with graphic design for parish publications.
Manage the parish website and social media pages.
Office Operations & Administrative Support:
Maintain parish calendars for church services, facilities, and staff schedules.
Coordinate parish rentals, handling scheduling and necessary documentation.
Provide administrative support to the Parish Administrator and parish staff.
Assist with budget preparation and reporting; act as liaison for the Finance and Pastoral Councils.
Prepare annual reports for parishioners and the Diocese.
Manage office supplies and inventory.
Perform end-of-day duties, ensuring the office is secure.
Perform any other duties as assigned.
Qualifications
Education & Experience:
Minimum high school diploma or equivalent.
Experience with Microsoft Office Suite and general office equipment.
Background in office operations and administrative support.
Spanish-speaking ability is an added advantage.
Skills & Abilities:
Excellent written and verbal communication skills.
Professional interpersonal skills, including active listening.
Proficient computer skills; familiarity with social media platforms is a plus.
Strong organizational skills and attention to detail.
Ability to multitask and manage time effectively.
Warm and welcoming demeanor; ability to create a hospitable atmosphere.
Ability to maintain confidentiality.
Comfortable interacting with a diverse group of people.
Mission & Vision Alignment
Embrace the mission and vision of the Catholic Diocese of Green Bay.
Work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church.
Participate in retreats, seminars, and group discussions where faith is discussed.
Physical & Working Conditions
Ability to lift objects up to 20 pounds.
Tasks may involve sitting, standing, climbing stairs, and using office equipment.
Work is performed in an office environment with substantial interaction with employees and visitors.
Supervision
Report directly to the Parish Administrator or Parochial Vicar.
Ability to work independently, accomplish assigned tasks, and meet deadlines.
Why Join Us?
Be part of a nurturing community that values growth and discipleship.
Opportunity to make a meaningful impact within the parish.
Engage in diverse responsibilities that keep each day fulfilling.
Benefits
Job Type: Full-time
Expected Hours: 32 per week
Pay Grade: Competitive pay grade reflective of the level of responsibility and expertise required as well as aligned with industry standards.
Benefits Include:
Health insurance
Dental insurance
Vision insurance
Retirement plan
Paid time off
Schedule:
Day shift
Work Location: In person at the Quad Parishes Office at Annunciation parish.
To Apply: Please submit your resume and a brief cover letter explaining your interest in the position to [email protected]
Bring your talents to the Quad Parishes, where you can grow professionally and spiritually while making a difference in the lives of others!
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Title: ADMIN SUPPORT
Company: Alta E&I
Location: Tucson, AZ
