Overview
Admin Support Clerk I Jobs in Glendale, CA at Intercare Holdings Insurance Services
Agency Information: Kansas Board of Tax Appeals (BOTA)
The Board is the highest administrative tribunal to hear appeals relating to ad valorem (property), income, sales, compensating use, and inheritance taxes, along with other matters involving taxation by state and local taxing authorities. The Board is comprised of two divisions, the Regular Division and the Small Claims and Expedited Hearings Division (commonly referred to as the Small Claims Division). Non-statutory positions at the Board include an IT systems manager, general counsel, two staff attorneys, and seven full-time administrative support staff.
At BOTA, we reward our staff’s hard work by providing training opportunities, a friendly work environment and opportunities for advancement.
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday through Friday; 8:00AM to 5:00PM
Eligible to Receive Benefits: Yes
Veterans’ Preference Eligible: Yes
Application Deadline: Open Until Filled
Compensation:
Hourly Pay Range: $19.50 – $28.86
Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information
Position Description:
Job Responsibilities:
Administrative Team Leader
The incumbent works cooperatively with the Board Secretary and under the general supervision of the Executive Director.
The incumbent works cooperatively with the Board Secretary to assess the workflow and function of the Department.
The incumbent also is responsible for ensuring that all members of the administrative team, including themselves, are cross trained so that maximum flexibility is allowed.
Budget/Fiscal Support
The incumbent assists the Board Members and Executive Director in preparing the budget and other financial reports for internal and external use. The incumbent provides periodic reports to the Board Members and the Executive Director regarding the fiscal state of the agency and assists in planning for expenditures.
Accounting:
Receives and records all funds received by the agency.
Compiles funds and prepares documentation, enters information into SMART for the deposit of funds into individual accounts, and computes receipt voucher for payment of monies to the State Treasurer.
Establish office policies and procedures related to money handling and deposit procedures and solutions to improve operating quality and efficiency of the agency.
Works with State Agency Service Center in preparing vouchers, inter-funds, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports through SMART.
Track and monitors vendor payments.
Maintains a cost system according to established procedures allocating cost items to a variety of accounts to prepare fiscal statistical and financial reports for use in budget preparation.
Maintains BPC and BTA purchase account process, procedures and payments.
Update online renewal information in KayPay/Kansas.gov.
Fiscal:
Insures that all accounts are properly recorded and maintained accurately.
Oversees agency accounting, budget functions and financial monitoring/control systems, ensuring that financial policies/guidelines are adhered to.
Interprets and implements budget guidelines and operating procedures.
Provides assistance during fiscal, inventory and administrative audits conducted by Dept. of Admin., Legislative Post Audit and other entities.
Organize and research budget information on an on-going basis.
Gathers data for the agency budget regarding the facility payroll and expenditures.
Prepares monthly budget data and reports utilizing computer spread sheet.
Procurement:
Oversees agency procurement activities, ensuring that financial policies/guidelines are adhered to.
Assists with the development of office policies and procedures related to procurement procedures and suggests solutions to improve operating quality and efficiency of the process.
External Contracts:
Oversees agency external contracts, ensuring that financial policies/guidelines are adhered to.
Assists with the development of office policies and procedures related to external contracts and suggests solutions to improve operating quality and efficiency of the process.
Agency Payroll:
Performs the final agency approval of timesheets submitted by employees to ensure agency payroll policies and procedures are being followed.
Serves as resource to the agency leadership team and staff regarding agency payroll policies and procedures
Researches/consults with Department of Administration if unsure of the correct answer
Knowledgeable of any changes in state payroll policies and procedures
Inform the Executive Director of any possible changes needed in agency policies and procedures due to changes at the state level
Orient new agency staff to the payroll system and submission of timesheets
Prepares reports for Executive Director regarding agency staff overtime and administrative leave usage
Planning, Quality Control, Research
Participates on agency strategic and succession planning teams.
Participate in the Agency’s COOP initiative and actively participate in the COOP planning and implementation efforts.
Develops or participates in the development of long and short-range plans within the scope of the position’s responsibility.
Analyzes and documents business processes and problems. Plans, develops and implements systems, procedures and solutions to improve operating quality and efficiency of the agency.
Executive Support
The incumbent assists the Executive Director and Board Members in liaison and public relations assignments and helps gather and disseminate data to various stakeholders, including media.
Incumbent will assist with preparing responses to requests for information from the Kanas Legislative Research Department (KLRD), Legislative Post Audit and other state agencies.
Clerical Support
The incumbent is expected to cross-train with other administrative staff to ensure continuity of mission-oriented work.
The incumbent provides general clerical and administrative support when needed.
Other
In addition to the aforementioned, the incumbent will be expected to perform other duties as needed and assigned.
Minimum Qualifications
High School Diploma or equivalent (GED)
Preferred Qualifications
Business/Fiscal Management experience
Special Skills, Abilities, Certifications
This position requires job knowledge at an advanced level.
Management experience and basic financial and managerial accounting knowledge and experience.
Knowledge of office practices and procedures.
Knowledge of English usage, spelling and written communication.
Ability to apply, interpret and explain operational rules, regulations, policies and procedures and make decisions.
Ability to communicate effectively both orally and in writing.
Ability to verify and compare figures accurately.
Ability to detect and reconcile discrepancies in records.
Ability to establish and maintain effective working relationships.
Knowledge of fiscal, purchasing and personnel procedures and processes.
Post Offer Requirement:
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue – Tax Clearance Frequently Asked Questions
Recruiter Contact Information:
Name: Brianna Brandt
Email: [email protected]
Mailing Address: 900 SW Jackson, Suite 401, Topeka, KS 66612
Job Application Process:
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”
Required Documents for this Application to be Complete:
Upload these on the Careers – My Job Applications page
DD FM 214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
Resume
Letter of Interest / Cover Letter
How to Claim Veterans Preference:
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity:
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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Title: Admin Support Clerk I
Company: Intercare Holdings Insurance Services
Location: Glendale, CA
