Overview
Admin Support – Data Entry Operator (Junior) (Part-Time Opportunity) Jobs in Washington, DC at The Columbia Group
Job Summary:
We are looking for a friendly and welcoming Receptionist to join our Incarnation parish office staff. You will greet guests when they arrive at the office and determine their reason for their visit. Other job duties include answering phones and emails, entering information into our database, organizing files, and making copies. You will also monitor and track the facilities schedule of events and room usage. We prefer candidates who have some experience in an administrative role, but we are willing to train the right person.
Duties and Responsibilities
· Be present in the parish office.
· Monitor front desk and comply with all security procedures for visitors.
· Answer the door and greet all guests, direct to appropriate Staff or office.
· Answer phone inquiries and provide basic parish information or direct to appropriate staff members.
· Receive and distribute Faxes to appropriate Staff.
· Assist Pastoral Assistant with paperwork needed for sacramental requests.
· Maintain the Facility Schedules – create new facility schedule packets each May and send to Ministry leaders. Input requests into schedule and resolve any conflicts. Maintain throughout the year with any changes. Notify the Pastoral Assistant when doors need to be unlocked/locked. Notify Maintenance with cleaning needs for the different facilities being used.
· Service postage Meter as needed.
· Oversee mail deliveries, packages, and couriers.
· Service copy machine and report monthly readings to accounting.
· Assist parishioners when scheduling Baptisms or Quinceañeras.
· *Enter new Parishioners into PDS (Parish Data System)/OSV, update and review on a regular basis making changes as necessary. Maintain parishioner files. Complete the monthly updates for the Diocese.
· *Handle and schedule requests for Mass Intentions. Issue Mass cards and record dates. Accept donations and record amount received in ledger book as well as PDS system. At month end provide accounting of Stipends for Mass intentions for Priests.
· Work on Special Projects as assigned by Pastor.
*Potential future duties.
Job Requirements and Qualifications
· High school diploma or equivalent.
· Basic knowledge of how a Parish operates.
· Prior administrative or clerical experience preferred.
· Ability to communicate verbally in English, (and Spanish desired) and in writing,
· Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
· Highly organized multitasker who works well in a fast-paced environment and with a variety of persons
· Excellent time management and communication skills
· Willingness to learn and to grow with the Parish.
· Ability to .
· 3-5 years in general office setting, working with the public, is desired.
* Spanish speaking a plus
Work Hours
Monday – Friday 9:00 am to 4:00 pm
Job Type: Full-time
Benefits:
401(k) matching
Flexible spending account
Health savings account
Paid time off
Retirement plan
Work Location: In person
Title: Admin Support – Data Entry Operator (Junior) (Part-Time Opportunity)
Company: The Columbia Group
Location: Washington, DC
