Overview
Admin Team Lead Jobs in Glasgow, Scotland, United Kingdom at Venesky Brown
Title: Admin Team Lead
Company: Venesky Brown
Location: Glasgow, Scotland, United Kingdom
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Admin Team Leader for an initial 3 month contract on a rate of £17.23/hour (PAYE). This role would be based on-site.
Responsibilities:
– Supervision of Clerical/Secretarial staff based within the Department.
– Management of the clerical/administrative workload of the Department. Management of leave and absence (including unplanned absences) and provision and organisation of training
– Appraisal and monitoring of performance of all Secretarial and Administrative staff.
– Participate in the interview and selection process of Administrative and Secretarial staff.
– Provide a secretarial service to the Departments.
– Provide a secretarial service to the Services Manager & Head of Services.
– Ensure customer confidentiality is maintained in accordance with policies and Statutory regulations.
– Management of one-off stationery/minor equipment requirements for the Department.
– Coordinate bookings for conference facilities within the Department.
– Records and transcribes minutes on a weekly basis for various committee meetings within the organisation.
– Provision of statistical information and analyses for patients referred directly to the department for both internal and external use.
– Creation of invoices for customers.
– Liaison with office managers in other areas.
– Maintenance of filing systems, archiving and culling of records.
– Creation and implementation of Departmental policy regarding clerical/secretarial issues.
– Liaison with key staff within the organisation regarding fault reporting.
– Participate in the Performance Management Programme including production of Personal Work Plan, establishing training needs and developing the core behavioural.
– Participates in the grievance and disciplinary procedures for staff within the Department.
– Monitors/checks and submits Timesheets for Staff.
Essential Skills:
– Educated to Higher Grade level.
– 5 years previous experience as a secretary in a similar environment.
– 1 years previous experience in a supervisory role.
– Excellent knowledge of medical terminology gained through experience or equivalent formal qualification.
– Full range of secretarial skills including word-processing and transcription of oral dictation gained through experience or through equivalent formal qualification.
– Excellent minute taking skills gained through experience or through equivalent formal qualification.
– Knowledge of office systems used within the hospital desirable.
– Experience in training staff.
– Experience in dealing with customer complaints.
– Communication and interpersonal skills.
If you would like to hear more about this opportunity please get in touch.
