Overview
Administration Assistant Jobs in Happy Valley, Hong Kong SAR at The Hong Kong Jockey Club
Title: Administration Assistant
Company: The Hong Kong Jockey Club
Location: Happy Valley, Hong Kong SAR
Job Summary
The job holder shall be responsible for providing administrative support across various departments, ensuring the smooth and efficient operation of the administrative office. This includes coordinating communication, managing logistics, and delivering professional secretarial assistance in accordance with the Club’s policies and standards. The job holder also involves supporting a range of projects and compliance functions, while also engaging with stakeholders through various programmes and events.
Major Tasks
Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages.
Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility.
Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses.
Coordinate and arrange meetings, including preparing agendas and taking minutes.
Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation.
Provide logistical support for events and projects, including scheduling and coordinating travel arrangements.
Maintain collaborative relationships across departments to facilitate smooth operations.
Undertake other duties as assigned by Manager.
Education
Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline
Qualifications
Experience
