Overview
Administration Assistant Jobs in London, England, United Kingdom at Canary Wharf Group
Title: Administration Assistant
Company: Canary Wharf Group
Location: London, England, United Kingdom
Department: Estate
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Company: Canary Wharf Management Limited
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Reporting to: Associate Director – Administration
Our Culture And ValuesWorking at Canary Wharf Group means working for a forward thinking, collaborative team. We hire staff who strive to make a difference and achieve the highest standards. Everyone is empowered to make a difference and our ethos encourages everyone to think like an owner. Our business puts our customers and people at the heart of everything, we work to meet their needs and exceed expectations.
Our mission is to empower our people, engage our communities and create sustainable places.
Our Values Help Us Achieve Exceptional ResultsExcellence:Commit to achieving the best with integrity
Collaboration:Make use of our vast experience and knowledge to work effectively together
Engagement:Develop our people, our communities, our stakeholders and our suitable environment and be exceptional while respecting others
Ownership:Take responsibility and pride in what we deliver. Everyone has the opportunity to make a difference.
Innovation:Embrace change and encourage innovation
Job SummaryIn liaison with Administration Managers; to assist and coordinate administrative duties
Main ResponsibilitiesSalary: £28,000 per annum
Closing date: 27th February 2024
Service Charges Budgets
To assist where necessary in the preparation of service charge budget templates.
To assist in generating Yardi reports and comparative schedules of budgets versus actuals.
To assist with gathering information for general service charge enquiries, updating the queries tracker and ensuring all queries are stored appropriately.
To assist in preparing monthly and quarterly building management reports as and when required.
To assist in the collating of information and preparation of the appropriate explanations of the Estate, Buildings and Car Park service charge explanatory notes for the service charge budget and reconciliation letters.
To assist in checking budgets where necessary.
Budget GL’s
To attend all budget GL meetings, ensure meeting information is prepared in advance of meetings, ensure meeting rooms are set up before meetings, take minutes and obtain sign off from Admin Managers, then upload onto Sharepoint.
Assist in raising Wharf Wide Purchase Orders and liaising with various departments for the preparation of correct cost allocations.
Addressing Of New Areas
Assist in gathering application details and raising wire requisitions.
Asset Management Reports
Chase relevant departments for up-to-date asset management reports.
Rates
Coordinate site inspections from LBTH Revenues / CBRE
Assist in coding rates bills
Assist with lease investigations and occupation details
Energy
Arrange and take notes at the energy management meetings Assist in any energy management matters and queries, maintaining the share Energy Management Database and EPC Registers. Assist in the management of the Power Purchasing Agreement Assist in collating energy consumption information as well as other relevant information and coordination of ISO 50001 audits.
Tenant Manual and Tenant Fit Out Guides
Assist in liaising with various departments for updates on the Tenant Manual and Tenant Fit Out Guides Assist in liaising with various departments for updates on updating Building Recover Plans Assist in monthly Fit Out schedule and issuing to Exec Management
Licences to Alter …
