Overview
Administration Clerk Jobs in Naperville, IL at ALDI
BRIEF DESCRIPTION
The Administrative Coordinator role is a crucial position that takes care of a variety of administrative needs to ensure that our campus continues to operate as a ministry to our tenants, our community, our members, and any visitors who step foot on the campus. They should have a heart for sharing the love of Christ through tangible and intangible ways by maintaining a welcoming presence in our offi ce. They are also responsible for leading the maintenance and physical operations of the church offi ce and its tenants, as well as the key component of providing administrative assistance to the Lead Pastor and executing the church’s bookkeeping. They act as the go-to point of contact for visitors, tenants, volunteers, and many ministries and play a primary role in coordinating campus space usage. They engage all campus visitors, including and especially those experiencing homelessness, with love, compassion, and an eagerness to serve, help, and connect.
JOB RESPONSIBILITIES
Campus Management
● Ensure an open and welcoming offi ce environment with established on-campus offi ce hours for the reception of visitors, vendors, and tenants
● Act independently as in-person point of communication and coordination for tenants and visitors
● Coordinate and manage campus usage calendar for FCC and tenant activities
● Cultivate relationships with tenants through accessibility, warmth, execution of appreciation events, and more
● Establish and maintain streamlined and efficient systems and procedures for campus and office care through modern, digital channels
● Maintain an organized, well-stocked, and functional office space for staff and volunteers
● Identify campus needs and coordinate necessary repairs and updates to the facility and technical equipment to ensure a well-maintained office and campus
● Oversee organization and maintenance of campus kitchen and supplies in service of relevant campus ministries
● Manage church offi ce functions, including coordination and distribution of keys, mail distribution, communications, and more
● Other duties as directed by Lead Pastor
General Administration
● Administrative Assistance to Lead Pastor, including correspondences, reports, calendar/scheduling, adherence to deadlines, and other administrative duties
● Manage and respond to offi ce phone and offi cial church email through Google Voice and Gmail
● Serve as formal “Custodian of Records” for background checks through DOJ Live Scan on behalf of FCC
● Perform bookkeeping tasks, including but not limited to running payroll, overseeing payments and deposits, categorizing expenses, and creating relevant financial reports
● Convert paper filing system to secure online database
● Provide written reports as necessary for local BOA, Southern California Conference, tenants, church attendees, and staff as required, such as board minutes, giving statements, conference reports, records on membership and baptisms, and others
● Assist in managing ministry and service scheduling through Planning Center Online and more
● Track and report church attendance, membership, baptisms, etc.
● Coordinate and assist with Sunday logistics, starting early on Sunday mornings and continuing through the duration of service (around 9am-1pm)
● Regular and timely data input from forms filled out during Sunday services and other events
● Coordinate and assist with special or mid-week events as needed
● Other duties as directed by Lead Pastor
EXPERIENCE AND QUALIFICATION REQUIREMENTS:
Character Requirements
● Must be a committed Christian who is pursuing spiritual growth, and who desires to be part of a Christ-centered community that holds one another accountable to pursuing wholeness and life-giving holiness in all areas of life
● Strong preference for and/or experience working in ethnically and socioeconomically diverse settings
● Ability to embrace the FCC Team Cultural Norms and Values:
o Open Communication
o Focus on Solutions
o Extreme Ownership
o Refreshing Innovation
o Team Unity
● Handles conflict with grace-filled, direct conversation instead of avoiding or shutting down conversation
● A commitment to confidentiality and discretion regarding all matters
● Must be willing to regularly commit to the practice of Sabbath
● Active engagement and participation in the life of FCC.
● Able to embrace the Free Methodist “Freedoms”, “The Free Methodist Way”, and other aspects of Free Methodist Wesleyan Theology.
● Prior to employment, must satisfactorily complete a criminal record background check
Professional Competency Requirements
● Bilingual English and Spanish a plus
● Very strong administrative skills, attention to detail, and follow-through on assignments required
● Strong general computer skills including familiarity with Microsoft Offi ce and Google Suite
● Quickbooks Online + Payroll competency
● Knowledge of and/or ability to develop skills in additional software such as Planning Center Online, Notion, Airtable, WordPress, Mailchimp, and/or other programs as needed
● Well-developed interpersonal skills, including strong written and verbal communication, with an ability to interact professionally with a wide variety of personality types
Job Type: Part-time
Pay: $25.00 – $27.00 per hour
Expected hours: 30 per week
Benefits:
Health insurance
Paid time off
Parental leave
Schedule:
4 hour shift
Day shift
Morning shift
No nights
Application Question(s):
Are you willing to attend Foothill Community Church and attend as an active participant on Sundays and other events?
Experience:
QuickBooks: 2 years (Required)
Google Suite: 2 years (Required)
Language:
Spanish and English (Preferred)
Ability to Commute:
Azusa, CA 91702 (Required)
Work Location: In person
Title: Administration Clerk
Company: ALDI
Location: Naperville, IL
