Administration Co-Ordinator-PFI

Administration Co-Ordinator -PFI

At Oakleaf, we’ve had 30 years’ experience and 80,000,000 in square metres surveyed. So when it comes to market leading surveys, we deliver results our clients can trust in and that success is driven by our people. We trust them and their skills and specialities and that helps their confidence soar. So when you’re part of Oakleaf, you’ll get everything you need to be your best at work. Our people are at the heart of our business – and we’re all about helping them to shine.

As an Administration Co-ordinator you will join our Oakleaf Surveying team, based in our Northampton office. The primary focus of Oakleaf’s Administration Team is to proofread, find anomalies and analyse data within surveys to ensure its accuracy before sending on to the final stage.

This role is specifically to support the administration of PFI “projects”, assisting with other projects on the side when workload allows. The PFI consultancy within Bellrock, Oakleaf and Nifes is a rapidly growing area of work requiring intense input at stages in order to meet deadlines. The surveys produce huge amount of data which needs to be presented in a searchable format with clear summaries, tables and charts.

How will you be the change?

We believe every role is essential to providing that peace of mind for our customers – whatever part of the business you’re in – every role plays a part in driving us further and everyone can be the change. That’s how we deliver value for our customers, and building systems that lead the way.

And as an Administration Co-Ordinator- PFI with Oakleaf, you’ll do it by…

Assisting the Office Manager and Project Managers as required.

Managing the administration of all data for PFI projects

Downloading data from external provider where applicable

Quality checking all entries

Cross-referencing for consistency

Carrying out gap analysis

Transferring final data to final templates

Chasing missing data

Analysing and creating room data sheets as required

Liaising with surveyors and Project Managers and being the first point of contact for any admin-related issues

Keeping job folders and master site lists up to date.

Amending templates as necessary to meet specific client requirements.

Quality checking final documents before issuing to clients.

Attending meetings (remotely) as required.

Reviewing general arrangement plans to take off data such as room areas.

Producing finished reports to a high level using excel and other software.

Working as an integral part of the growing PFI team.

What does it take?

If you’re ready to be the energy that helps us build our business, share our success, and really own it as an Administration Co-Ordinator -PFI you’ll need…

Problem solving skills are desirable to ensure the administration runs efficiently with little intervention from the Management staff.

Analysis of data to ensure that final reports correctly reflect the findings of the Surveyors.

Good planning and organisational skills, the ability to work unsupervised will be essential to ensure the department operates efficiently and that all systems both electronic and manual are maintained.

Communications with both internal and external personnel will be a key requirement.

Keen eye for detail.

Willingness to learn.

Work well in a team as well as using your own initiative.

Flexible approach and the ability to work to deadlines.

Capability to deal with high-volume of data.

Strong analytical skills with the ability to interpret and manipulate data.

Intermediate/Advanced Excel skills, including the ability to create basic formulae and charts is essential

Ability to prioritise workload and manage working time effectively.

Excellent communication skills, verbal and written, including a good telephone manner.

Have good customer service skills and can communicate clearly and effectively with all levels of management.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from the Northampton office. Working hours are 37.5 hours per week, Monday to Friday 9am to 5pm.

What can we offer you?

Upon joining Bellrock, you can expect a comprehensive benefits package including:

25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)

Life cover

LifeWorks employee assistance and wellness program

Enhanced maternity, paternity and adoption leave

Salary sacrifice schemes: Cycle to work and Techscheme

Holiday purchase scheme of additional 5 days per year

Committed to paying real living wage

Offers and discount scheme designed to save money on everyday shopping and essentials.

Helping you to shine

We’ve always encouraged new and different perspectives, that also means making ours a workplace that encourages diverse and unique voices, where everyone feels welcome, included and supported to be themselves and achieve more.

So, if you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working and support for your wellbeing, as well as benefits that can make a difference to your life.

Ready to start shining?

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. You can go far in your career with us behind you and our business will grow, too. So, if you’re ready to start your career journey with Oakleaf, we’re ready to welcome you. It’s a great place to be – the light, the energy, the solution. You.

Apply today.