Overview
Administration Executive Jobs in Bengaluru, Karnataka, India at Foundation for Science, Innovation and Development, IISc Bangalore
Title: Administration Executive
Company: Foundation for Science, Innovation and Development, IISc Bangalore
Location: Bengaluru, Karnataka, India
Job Title:Â Administration Executive / Associate
Experience: 3 – 5 years
Location:Â Bengaluru, India (IISc Campus)
Responsibilities:
Manage day‑to‑day administrative operations: cash advances, petty cash, invoices, vendor payments, and basic bookkeeping in coordination with the FSID finance team.
Liaise with FSID HR/Admin to onboard new hires, maintain payroll documentation, and track attendance and leave records.
Coordinate purchase requisitions, obtain quotations, prepare purchase orders, and follow up with suppliers/logistics for timely deliveries.
Maintain physical and digital inventory of consumables, spares, and capital equipment; trigger re‑orders based on stock levels.
Oversee facility upkeep and maintenance: schedule AMC services, manage housekeeping, security, utilities and repairs for lab and office spaces.
Prepare monthly expenditure statements, budget‑vs‑actual reports, and support internal/external audits.
Arrange travel, meetings, events, and visitor logistics to keep projects running smoothly.
Continuously streamline admin processes, negotiate cost‑effective solutions, and maintain complete documentation.
Requirements:
Bachelor’s degree in commerce, Business Administration, or related discipline.
3 – 5 years of hands‑on administrative or operations experience, preferably in a startup, research lab or small manufacturing setup.
Proficiency with MS Excel/Google Sheets and familiarity with accounting/ERP tools (e.g., Tally, Zoho Books).
Working knowledge of procurement workflows and basic statutory compliances (GST, TDS, PF/ESI) is a plus.
Excellent organizational, communication and negotiation skills; fluency in English and Hindi (Kannada an advantage).
Street‑smart, resourceful self‑starter who thrives with minimal supervision in a fast‑paced environment.
