Overview
Administration Executive Jobs in Colombo, Western Province, Sri Lanka at Quess Lanka
Title: Administration Executive
Company: Quess Lanka
Location: Colombo, Western Province, Sri Lanka
We are seeking a detail-oriented and proactive Administration Executive to manage shipment coordination and operations-related documentation for our rapidly growing Electric Vehicle (EV) industry operations. The ideal candidate should be able to join immediately and thrive in a fast-paced environment.
Key Responsibilities
- Handle shipment documentation including invoices, packing lists, bills of lading, and customs paperwork.
- Maintain accurate records of import/export operations and ensure compliance with regulatory requirements.
- Coordinate with logistics partners, suppliers, and internal teams to ensure smooth shipment processes.
- Prepare and manage operations-related documentation such as purchase orders, delivery notes, and internal reports.
- Track shipments and provide timely updates to stakeholders.
- Support day-to-day administrative tasks related to operations and supply chain management.
- Ensure proper filing, archiving, and retrieval of documents for audits and compliance.
Requirements
- Proven experience in shipment handling and operations documentation (preferably in manufacturing or automotive/EV industry).
- 1–2 years of experience in shipment handling and operations documentation (preferably in manufacturing, automotive, or EV industry).
- Strong knowledge of import/export procedures and documentation standards.
- Excellent organizational skills with attention to detail.
- Proficiency in MS Office (Word, Excel, Outlook) and familiarity with ERP systems is an advantage.
- Ability to work independently and manage multiple priorities.
- Immediate availability to join.
