Overview
Administrative Aide Jobs in University, IL at Governors State University
Full Job Description
Description
Governors State University is seeking to hire an Administrative Aide for the Division of Science, Mathematics, and Technology (DSMT) to supervise and administer clerical and administrative functions for the DSMT as determined by the Division Chair and/or the Dean of the College of Arts and Sciences. Under supervision of the Division Chair, performs various assigned duties for the Division, as required to assist in the day-to-day operations of various programs/units within the DSMT.
Essential Responsibilities
35% In conjunction with the Division Chair and the division academic program coordinators establishes term-by-term and yearlong schedules for the DSMT. Inputs initial A/Y schedule in Colleague, updates corrections and additions by semester timelines, suggest changes to schedule (i.e., low enrollment classes, requiring cancelation, or reduction of CUEs to tutorial in low enrollment classes, increases capacity of high demand classes,
class times, room assignments etc.). Inform Administrative Assistant of any course changes as they affect faculty workloads. Guide and assist students filling out forms for graduate research projects, independent study, graduate capstone forms, process, and procedures. Create sections for specialized/permission only course(s), authorize students so they can register, inform student via e-mail information to register. Examples: course, course number, section number, term (thesis projects, independent study, internships etc.). Attend meetings with the Curriculum and Faculty Information Team.
25% Coordinates all general business (i.e.) student complaints, inquiries, registrations, graduation applications, graduate assistant applications and tuition waiver applications. The Division Chair gets involved when issues require his/her attention. Maintains an efficiently run operation in the absence of the Division Chair and Administrative Assistant. Provides specialized administrative and academic support to the DSMT Faculty and Division Chair. Submit requests for swipe cards, keys and other building services and concerns to Facilities Development and Management (FDM). Receives and screens visitors and telephone calls in a chemistry office area. Ensure that files and records are maintained in accordance with legal requirements and university policies and procedures.
15% Keep the Division Chair abreast of all new adjuncts. Process adjunct payroll in Colleague. Set up information in Colleague and send to Human Resources for processing. Liaison with Human Resources, Financial Aid and Payroll to facilitate completion of contracts (adjunct, student workers, graduate assistants, and special services) in the division. Assist the division faculty/administrator with grants concerning student contracts and timesheets. Assist the Division Chair with collection and processing of faculty timesheets.
15% Supervises, assigns, and reviews daily assignments of extra-help and student workers and assist Chairs and division Academic Program Coordinators in supervision of graduate assistants. Coordinates their selection, position description, training, and evaluations. Receives and tracks forms and applications. In conjunction with the Academic Program Coordinators and Laboratory Managers, assigns staff, graduate assistants, and student workers to assist faculty and staff, when necessary. Participates in interviews and makes recommendations to the Division Chair on hiring of civ…
Title: Administrative Aide
Company: Governors State University
Location: University, IL
Category:
