Overview
Administrative Aide-Promotional Jobs in Visalia, CA at TULARE COUNTY
NEW JERSEY SCHOOL BOARDS ASSOCIATION
“Our mission is the advancement of public education in New Jersey”
JOB TITLE: Administrative Assistant, Sales and Sponsorships
TERMS: Full-time
MINIMUM SALARY: $55,000
EMPLOYMENT STATUS: Non-Exempt
REPORT TO: Associate Director, Exhibitions and Cooperatives
ABOUT THE ROLE
Provide administrative support for sales, sponsorships, strategic initiatives, and NJSBA’s cooperative pricing system. This role will serve as a key supporter of continuous process improvement, identify and develop external sales opportunities, and provide exceptional service for NJSBA internal and external stakeholders.
RESPONSIBILITIES
Sales and Sponsorship Support
· Support non-dues revenue, including NJSBA’s Partners in Education program, year-round sponsorship opportunities, the Cooperative Pricing System, and NJSBA’s annual conference, Workshop, and the Connection Department’s one-day programs.
· Proactively manage new leads for the Connection Department to support events, NJSBA’s annual conference, program sponsorships, and select membership programs.
Support the Connection Department, including managing invoices, maintaining spreadsheets, and managing leads, contacts, and reports.
Organize meetings with internal and external participants.
Migrate sales data into NJSBA’s CRM.
Cooperative Pricing System (CPS)
· Respond to membership requests for information and to join the NJSBA’s CPS.
o Provide required documentation to members and municipalities to join the CPS.
o Submit and track completed agreements for signature through NJSBA’s internal process.
o Work with external partner to ensure all executed agreements are filed with the state.
· Maintain updated records of the CPS membership participation and usage.
· Respond to vendors request for copies of open Requests for Proposals (RFP).
· Track all contracts under the NJSBA Procurement number and inform the CPS supervisor of all contracts that are set to expire or are up for an extension.
· Maintain all supporting documentation for contracted vendors.
· Work with the NJSBA Webmaster to ensure all information and documentation is posted correctly on the NJSBA website, including all supporting documentation for each contract.
SKILLS, EDUCATION AND EXPERIENCE
· High school diploma or higher.
· Proven experience in providing administrative support.
· Ability to manage schedules, prioritize tasks, and maintain organized records.
· Excellent written and verbal communication skills for interacting with internal and external stakeholders.
· Ability to handle clerical tasks with superior accuracy, including data entry, file organization, and report generation.
· Accuracy in processing orders, invoices, and other sales-related documents.
· Ability to manage multiple tasks, meet deadlines, and prioritize.
· Ability to handle calls, emails, and other correspondence professionally.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
· Experience with Customer Relationship Management (CRM) platforms.
· Experience with supporting programs and new initiatives.
· Experience working with virtual platforms like Zoom, Teams, Swoogo, Google Meet, etc.
· Ability to serve in a confidential capacity.
COMPETENCIES
· Highly organized
· Self-motivated
· Thrive in a team environment
· Strong communicator
NJSBA OFFERS:
Health
Dental
PERS Pension
Short and Long-Term Disability
Flexible Spending Accounts
Interested candidates should submit a cover letter and resume to [email protected] by April 9. 2025.
Issued: May 2021
Revised: March 2025
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Weekends as needed
Work Location: Hybrid remote in Trenton, NJ 08618
Title: Administrative Aide-Promotional
Company: TULARE COUNTY
Location: Visalia, CA
