Administrative and Academic Services Specialist

Overview

Administrative and Academic Services Specialist Jobs in Bozeman, MT at Montana State University

Job Title: Personal Secretary to CEO/CMO

Location: North & South Indian (Preferred)

Shift: Rotational Shifts

Experience Required: 10-15 years

Job Summary: We are seeking an experienced and highly organized Personal Secretary to support the CEO/CMO of a leading hospital. The ideal candidate will have a proven track record of working in a similar role within the healthcare sector, demonstrating exceptional administrative and managerial skills.

Key Responsibilities:

Administrative Support:

· Manage the CEO/CMO’s calendar, schedule meetings, and appointments.

· Handle incoming calls, emails, and correspondence on behalf of the CEO/CMO.

· Prepare and edit documents, reports, and presentations.

Travel Coordination:

· Arrange complex travel itineraries, including flights, accommodations, and transportation.

· Ensure all travel arrangements are seamless and cost-effective.

Meeting Management:

· Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

· Ensure all meeting materials are prepared and distributed in advance.

Communication:

· Act as the first point of contact for internal and external stakeholders.

· Maintain effective communication channels between the CEO/CMO and other departments.

Confidentiality:

· Handle sensitive information with the utmost discretion and confidentiality.

· Ensure all confidential documents are securely stored and managed.

Project Management:

· Assist in the planning and execution of special projects and initiatives.

· Track project progress and provide regular updates to the CEO/CMO.

Office Management:

· Maintain an organized and efficient office environment.

· Manage office supplies and equipment, ensuring everything is in working order.

Rotational Shifts:

Be flexible to work in rotational shifts as required by the hospital’s operational needs.

Qualifications:

Experience: 10-15 years of experience as a Personal Secretary, preferably in a hospital setting.

Education: Bachelor’s degree in Business Administration, Healthcare Management, or a related field.

Skills:

· Excellent organizational and time-management skills.

· Strong written and verbal communication abilities.

· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and handle multiple tasks simultaneously.

· High level of professionalism and attention to detail.

Preferred Qualifications:

· Previous experience working directly under a CEO or CMO in a hospital.

· Familiarity with healthcare industry regulations and standards.

· Ability to adapt to a fast-paced and dynamic work environment.

Location:

Candidates from Bengal are preferred.

Application Process: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] and [email protected]

Job Type: Full-time

Pay: $2,000.00 – $2,400.00 per year

Benefits:

Flexible schedule
Flexible spending account
Paid time off
Parental leave

Experience:

Microsoft Excel: 1 year (Required)
Microsoft Powerpoint: 1 year (Required)

Work Location: Remote

Title: Administrative and Academic Services Specialist

Company: Montana State University

Location: Bozeman, MT