Overview
Administrative and Billing Assistant Jobs in Saint Paul, MN at Iowa City Community School District
Job Title: Administrative Assistant Days/Status: Nonexempt, 202 Days
to the Principal
Department/School: Colleyville MS Pay Grade: Clerical 5
Reports to: Principal HR Date Approved: 5/2013
Position is for the 2025-2026 school year
Primary Purpose:
The primary purpose is to provide administrative support to assigned administrative personnel and ensure efficient operation of campus administrative office, ensuring compliance with financial, legal, and administrative requirements.
Qualifications:
Education/Certification:
High School diploma or equivalent
One to three years administrative assistant experience, preferably in an educational setting
Special Knowledge/Skills:
Effective organization, communication, and interpersonal skills
Proficiency in software applications to develop spreadsheets, databases, and word processing
Knowledge of basic accounting and budgeting principles
Ability to operate office equipment
Knowledge of District organization and operations as required for this position
Major Responsibilities and Duties:
Reports and Correspondence
Prepare written correspondence, forms, schedules, or reports using personal computer.
Respond to inquiries of staff, the public, parents, and students, and disseminate appropriate information, enrollment intakes, applications, and other student event management.
Facilitate requesting substitutes for teachers and instructional paraprofessionals.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Schedule meetings and appointments and maintain calendar for assigned administrative personnel. Organize, maintain, and schedule student applications and interviews for enrollment intake.
Schedule campus events and maintain campus calendar of events, including PDEC events.
Complete all campus maintenance requests through established database.
Budget and Accounting
Perform routine bookkeeping tasks to maintain campus budget records, updating records, and processing purchase orders.
Order, receive, store, and issue supplies and equipment.
File Management
Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
Sort, distribute, and deliver mail and other documents.
Maintain identification badge access for campus employees and camera management.
Maintain records identified in campus crisis plan, including assisting with student discipline data.
Other
Maintain confidentiality.
Participate in meetings and training sessions as designed by District staff.
Assist in campus duty assignments as required.
Regular and consistent attendance.
All other duties as assigned.
Working Conditions
Mental/Physical/Environmental Demands :
Maintain emotional control under stress. Maintain professional dignity in stressful situations. Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public.
Work with frequent interruptions; Continuous sitting.
The foregoing statements describe the general purpose and the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities and skills required.
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Title: Administrative and Billing Assistant
Company: Iowa City Community School District
Location: Saint Paul, MN
