Overview
Administrative and Data Clerk Jobs in Offutt A F B, NE at LSG Management
Function: Responsible for enhancing operations by implementing best practices in information management, materials control, and documentation while ensuring compliance with company procedures and regulatory standards. This role plays a key part in maintaining operational efficiency by coordinating scheduling, inventory management, and document control processes.
Essential Duties and Competencies:
Operations & Planning
Assist in printing and scheduling work orders and task cards.
Collaborate with Operations to establish schedules and ensure timely availability of parts for maintenance.
Monitor and manage shortages, backlogs, and potential schedule disruptions.
Oversee inventory levels and material requirements to balance supply and demand.
Track and adjust roster and schedule changes, communicating updates with Operations.
Assist in planning, training, and daily operational tasks.
Materials & Inventory Control
Ensure all parts in storage racks are properly tagged, labeled, and certified for issue.
Maintain clear segregation of serviceable, unserviceable, quarantined, and scrapped parts.
Secure quarantined parts under lock and key.
Differentiate between customer-owned and company-owned parts, tooling, and spares.
Account for and tag unserviceable items, preparing them for dispatch.
Monitor part, tooling, and spare shelf life, notifying SIAEC USA of upcoming expirations.
Inspect incoming shipments at multiple levels:
1. Shipment level – Verify package integrity upon arrival.
2. Item level – Ensure accuracy of part numbers, serial numbers, and quantities.
3. Quality control – Perform visual checks on items, tags, and documents, report defects.
Identify, segregate, and report discrepancies or defects related to shipment, quantity, part number, condition, certification, or shelf life.
Handle and transport serviceable/unserviceable items between vendors and the hangar guard post gates.
Perform stock checks and assist in warehouse audits.
Support insurance claims for damaged goods and shipments.
Documentation & Compliance
Classify, file, audit, track, and maintain company documents in accordance with regulatory requirements.
Coordinate storage and retrieval of archival regulatory documents.
Oversee the company’s Document Control System, ensuring compliance with FAA and company policies.
Complete and verify task cards.
Generate and maintain reports, including:
o Receipts/returns and processing times for spares, tooling, and parts.
o Inventory balances, delivery/shipment dates, and shortfalls.
o Shelf-life expiration tracking.
o Stocktaking, reconciliation, and remedial actions.
o Quality and quantity discrepancies. o Any additional reports required by SIAECUSA.
General Duties
Maintain organization and cleanliness in work areas.
Perform other related duties as assigned.
Job Qualifications & Requirements:
Skills & Competencies:
Familiarity with documentation standards and systems.
Strong analytical skills to evaluate work processes and documents.
Effective verbal and written communication skills.
Excellent interpersonal and organizational abilities.
Proficiency in Microsoft Office (Word, Excel, Outlook, Internet).
Physical Demands:
Ability to stand, walk, sit, and use hands/fingers for keyboard functions.
Normal or corrected vision and hearing required.
Occasionally required to reach overhead, stoop, kneel, crouch, or lift to 50 lbs.
Work Environment:
The role involves working in office and warehouse settings.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Job Type: Full-time
Pay: From $23.00 per hour
Schedule:
Monday to Friday
Weekends as needed
Ability to Commute:
Jamaica, NY 11430 (Required)
Ability to Relocate:
Jamaica, NY 11430: Relocate before starting work (Required)
Work Location: In person
Title: Administrative and Data Clerk
Company: LSG Management
Location: Offutt A F B, NE
