Overview
Administrative and Office Specialist – Fleet Reservation Coordinator Jobs in Richmond, Virginia, USA at Virginia Community Colleges
Administrative and Office Specialist – Fleet Reservation Coordinator
General Description:
The Administrative and Office
-Fleet Reservation Specialist will provide administrative support to a large staff of executives, managers, and team members and provide coordination for the vehicle fleet. This position is responsible for the fleet’s reservation for all six campuses.
Duties and Tasks:
Manages the College motor pool, which includes a small fleet of vehicles available for use by college employees for work-required travel.
Manages the reservation fleets at the 6 NOVA campuses and Pender location.
The individual will act as the subject matter expert in FPSS Fleet Management, as the primary point of contact for vehicle policy, online registration, and fleet vehicle requests.
This includes coordinating reservations, updating the availability sheets and reservation calendars, communicating with Traka box admin schedules to be entered, following up on maintenance of the reservation fleet, and maintaining the cleanliness of the vehicles with monthly checks at all campuses to include car washes as needed.
They will serve as the backup to the Administrative Support specialist in the Vehicle shop and assist with updates to the vehicle database, maintenance schedules, and communications with POC’s at the campuses.
Secondary duties include supporting the administrative staff functions to include but not limited to: parking permits, conference room requests, Chrome River, creating and maintaining spreadsheets, databases, and interactive dashboards.
Required Qualifications:
Experience with Microsoft Office Suite, use of PC’s and peripherals such as scanners, printers, portable storage devices.
Data Entry experience.
Valid driver’s license and good driving record.
Additional Considerations:
Administrative experience supporting management and staff
Experience in fleet coordination
Experience in a college or a state agency.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
EEO Statement:
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment.
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Title: Administrative and Office Specialist – Fleet Reservation Coordinator
Company: Virginia Community Colleges
Location: Richmond, Virginia, USA
Category: Administrative/Clerical, Customer Service/HelpDesk
