Overview
Administrative Assist I Jobs in Oklahoma City, OK at Republic National Distributing Company
Posting Number
req21967
Department
College of Nursing
Department Website Link
Visit the College of Nursing
Location
University of Arizona Health Sciences
Address
1305 N Martin Ave , Tucson, AZ 85721 USA
Position Highlights
The College of Nursing is looking for a highly reliable, welcoming, proactive, resourceful professional with exceptional communication skills who thrives on helping others and enjoys organizing events. Under limited supervision and using independent judgment, the Administrative Support Professional will spend 0.50 FTE as the first point of contact for the Office of Student & Academic Affairs (OSAA) and 0.50 FTE organizing professional events.
As the first point of contact, the successful candidate will have a smile in their voice and support the Recruiting, Admissions, Academic Advising, and Student Success teams. The Administrative Support Professional will quickly become knowledgeable about the CON programs and university resources to support their colleagues and answer questions from fellow staff, students, faculty, and others. This position requires exceptional customer service skills; a high degree of professionalism; accuracy and attention to detail; and the ability to set priorities and successfully handle multiple projects.
As the professional events organizer, the successful candidate will coordinate the convocation ceremony, honors ceremony, and other events as assigned. The CON graduates 500+ nurses each year with specialized pinning and hooding ceremonies in Fall, Spring, and Summer – with 2,000+ guests in attendance. This role will coordinate with college leadership to identify the preferred ceremony date/time; create the invitation and rsvp tools; synchronize with academic advising to verify student eligibility; compose the script; direct faculty, students, university leadership, keynote speakers, guests, and volunteers; work with marketing to develop the event program; and initiate many other small touches to make the event special for each participant.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:
As the first point of contact for the college, greet visitors, answer phone calls, and respond to email. Inquiries range in difficulty and confidentiality and require a great deal of customer savvy.
Develop, organize, and produce CON Convocation & Award Ceremony, Honors Ceremony, and other events as assigned.
Provide administrative support for the Recruiting & Admission and the Academic Advising & Student Success teams.
Interact with a diverse population of college associates, ranging from high school families to high-level constituents.
Possess a high level of situational awareness, broad vocabulary, tact, discretion, resourcefulness, and judgement.
Manage the electronic ticketing and phone systems, requiring a high degree of computer proficiency.
Prepare and process documents containing confidential information, requiring a high level of discretion.
Host campus tours for prospective students as needed, requiring the ability to confidently communicate to broad audiences.
Maintain office supplies needed for assigned units. Maintain office files, including shared drives, organized and up to date.
Develop and maintain strong partnerships with campus colleagues.
Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Exceptional organizational skills, advanced customer service, focused attention to detail and a high standard of excellence.
High levels of initiative, dependability, resourcefulness, and flexibility.
Effective prioritizing, multi-tasking, problem solving, and decision-making abilities.
Impressive communication skills: listening, verbal, written.
Strong interpersonal skills; committed to diversity, equity, inclusion; and the ability to work with diverse constituencies.
Exercise discretion on matters of significant importance related to highly confidential student matters.
Ability to effectively use administrative systems, web-based applications, and standardized software programs, including Microsoft Office Suite.
Ability to establish, maintain and sustain positive, professional working relationships internally and cross-functionally.
Ability to work independently and as part of a team in a service-oriented office environment – including responding to walk-in questions.
Minimum Qualifications
One (1) year of relevant work experience required.
Bachelor’s degree or equivalent advanced learning attained through experience required.
Preferred Qualifications
Familiarity with U of A and CON programs, policies, and procedures.
Event coordination.
Conversational in Spanish.
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
$25.50 – $31.87
Compensation Type
hourly rate
Grade
7
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$25.5
Grade Range Midpoint
$31.87
Grade Range Maximum
$38.25
Career Stream and Level
PC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Jill Hagaman | [email protected]
Open Date
2/17/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
Title: Administrative Assist I
Company: Republic National Distributing Company
Location: Oklahoma City, OK
