Overview
Administrative Assistant (0171) Jobs in Springfield, IL at SIU Medicine
At Sinclair, we are guided by our Core Values, which shape our culture and drive our success:
Accountable to our students, the community and one another.
Collaborative in working together to achieve excellence in education and service to our community.
Compassionate in fostering a supportive environment where every individual feels valued.
Inclusive so that a college education is accessible to everyone, and all individuals feel heard, valued and respected.
Innovative to inspire creativity and drive transformative change.
The Sinclair Human Resources Department is dedicated to fostering a supportive, inclusive, and productive work environment by attracting, developing, and retaining top talent, while promoting the well-being and growth of our employees.
Our goal is to maximize employee effectiveness by creating a quality workplace that contributes to the achievement of the College’s vision and mission.
The part-time Administrative Assistant provides clerical and administrative support to the Human Resources team. This position is responsible for providing efficient and effective support in both the HR office and/or the Adjunct Faculty office in the areas and functions of clerical/general administration; staffing and recruiting; front desk/customer service; special projects and other related HR duties.
The pay for this position is $19.25 per hour at a maximum of 28 hours per week.
Why work for Sinclair College?
The following are some of the benefits that part-time staff with Sinclair College receive:
Tuition waiver for employee for 3 credit hours per semester
Opportunity for advancement and promotion
Support for continued professional development and education
OPERS pension participation, with 14% employer contribution
14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days
High quality programs and events for work-life balance
SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.
Principal Accountabilities
Provide accurate, timely and appropriate information and referrals to internal and external customer inquiries via phone, e-mail, or in person
Interact effectively with all visitors and callers, representing HR in a professional and very friendly manner
Maintain current knowledge of HR processes and procedures
Assist internal and external applicants by answering questions regarding the online resume/application system
Assist in logging all documents (electronic or hard copy) that come into the department to move to the appropriate queue or location for processing or review
Assist with employee hiring processes along with entering the necessary data into the HR database and other related duties as needed
Assist with management of mail distribution for the office; maintain knowledge of postal requirements and mail room policies/procedures
Assist with the ordering of office supplies and forms as needed
Facilitate office efficiency through knowledge of college administrative processes
Schedule meetings and other HR sessions or activities; room schedules, etc.
Assist with HR sponsored employee events as needed
Serve as back-up to full-time Administrative Assistant
Other duties as assigned
Requirements
Minimum of a high school diploma or equivalent required; associate’s degree in related field preferred
Minimum of 5 years of administrative assistant work experience required
Ability to work on multiple tasks simultaneously while providing great attention to detail and meeting all necessary deadlines required
Professional communication skills to include but not limited to oral and written required
High level computer skills to include Microsoft Office and various software to create professional documents and reports required; current working knowledge in Colleague, PeopleAdmin, or other HR related databases preferred
Ability to use sound judgment and display tact, flexibility and sensitivity in dealing with information and situations of a sensitive and/or confidential nature required
Excellent customer service skills demonstrated through a positive attitude, approachability, and adaptability required
Ability to demonstrate initiative within a fast-paced and high demand office required
Ability to work independently performing the necessary research on processes or next steps without prompting processing delays required
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Title: Administrative Assistant (0171)
Company: SIU Medicine
Location: Springfield, IL
