Overview
Administrative Assistant 1 Jobs in Anderson, SC at Glen Raven Material Solutions LLC
The SUNY College of Optometry, Office of Academic Affairs, is seeking a highly motivated and personable Administrative Assistant to support the Office of Continuing Professional Education and other members of the Academic Affairs team. This role requires exceptional organizational skills, a professional and outgoing demeanor, and the ability to manage a broad range of tasks in a dynamic, public-facing environment.
This position will support a variety of continuing education programs, meetings, and academic initiatives while also helping track and assess key program metrics. The successful candidate will demonstrate a high level of attention to detail, flexibility, and comfort in engaging with a diverse group of internal and external stakeholders.
Responsibilities include, but are not limited to:
Provide administrative support to the Office of Continuing Professional Education and Academic Affairs to ensure smooth office workflow and delivery of programs and services.
Serve as a primary point of contact for the office, offering friendly, professional, and responsive communication to faculty, students, staff, and external partners.
Manage calendars, coordinate meetings, and arrange travel for senior leadership.
Assist with planning, organizing, and coordinating educational programs, including managing RSVPs, attendance tracking, venue logistics, and catering.
Support the preparation and submission of documentation for continuing education course accreditation, ensuring compliance with national and state requirements.
Liaise with accrediting bodies and program participants, providing timely updates and ensuring adherence to all standards.
Prepare and distribute materials such as agendas, program packets, evaluations, and communications.
Support data collection and reporting needs, including tracking attendance, feedback, and program outcomes to inform future planning.
Coordinate with facilities, IT, and security to ensure comfortable and efficient program execution.
Perform budget tracking, purchasing, and invoice processing with strong attention to accuracy and institutional procedures.
Maintain program supplies, marketing materials, and office inventory.
Collaborate with other departments and administrative staff to ensure clear communication and seamless support across offices.
Provide occasional support to academic units, the Center for Teaching and Learning, and the Office of the President as needed.
Assist with student exam proctoring and supervise work-study students supporting various educational programs and activities.
Manage and maintain accurate records and databases related to academic and continuing education programs.
Perform general clerical duties such as filing, photocopying, and data entry.
Other duties as assigned.
Qualifications:
Bachelor’s degree or equivalent combination of education and relevant experience
Ability to work occasional evenings and weekends
Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to work with data for basic reporting, tracking, and analysis
Prior administrative experience in higher education is preferred
Familiarity with platforms such as Canva, Cvent, Eventbrite, and FileMaker is desirable
Social media experience is a plus
Key Competencies:
Outgoing and professional communication style with a strong sense of hospitality and customer service
High level of discretion and ability to maintain confidentiality
Ability to anticipate needs, solve problems, and proactively address issues
Strong written and verbal communication skills
Ability to balance independent work with collaboration across teams
Excellent organizational and time management abilities
Comfortable interacting with professionals at all levels and the general public
Compensation:
Salary range is $55,000 to $60,000 and there is also a generous benefit package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program. View our Benefits at Glance.
The State University of New York College of Optometry is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
To view the College’s Annual Security Report, visit https://sunyopt.edu/?s=annual+security+report
Posting Detail Information
Posting Number
2972017
Apply by Date
Open Until Filled
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Title: Administrative Assistant 1
Company: Glen Raven Material Solutions LLC
Location: Anderson, SC
