Overview
Administrative Assistant 1 / Administrative Assistant Trainee 1 (NY HELPS) Jobs in Bronx, NY at Human Rights, Division of
About us
Teramir Group is looking for a skilled Administrative Office Manager for their Kissimmee office. The Company has just started construction on a mega project near Disney World. The project is a master planned development consisting of multiple resort hotels, condos, and commercial retail. More details can be found at www.everestplace.com. Project Video https://youtu.be/2v7hV11JYPc
The ideal candidate should be able to perform well under pressure while maintaining attention to detail. They must have a strong drive for both personal and professional development. The company seeks individuals who are ambitious, eager to learn, a team player, and ready to take on more responsibilities and career advancement opportunities.
Responsibilities
Provide support to management and each department, ensuring smooth daily operations
Organize and maintain an efficient filing system
Monitor company activities, ensuring compliance with office protocols and operational procedures
Manage office inventory, order supplies, and maintain office equipment
Coordinate schedules, appointments, and meetings
Track business transactions
Facilitate new employee onboarding
Handle sensitive information with confidentiality
Manage company expenses, including invoicing, ensuring accurate and timely processing
Regularly update and create internal documentation, templates, and software tools to enhance operational efficiency
Promptly respond to incoming emails, addressing inquiries and communications in a timely manner
Prepare and distribute team meeting agendas in advance
Upload and categorize documents in an organized, easily accessible filing system
Provide support in marketing initiatives, contributing to the company’s promotional and outreach efforts
Maintain professional correspondence with real estate agents, brokerages, lawyers, contractors, and tradespeople, ensuring clear and effective communication
Qualifications
2+ years in office administration/management or similar role, preferably in real estate
Strong communication, problem-solving, time management, and multitasking abilities
High school diploma or equivalent required; bachelor’s degree preferred
Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite, Adobe Creative Suite (InDesign, Illustrator, Photoshop), MS Teams, Zoom, Canva, DocuSign, HubSpot and Box
Previous experience in real estate preferred
High level of initiative and attention-to-detail
Strong team player
Professional and approachable demeanor
Excellent organizational skills and ability to work independently with minimal supervision
Software literate
Collaborative, customer-focused, and able to meet deadlines
Strong understanding of agreements and other legal documents
Bonus /QuickBooks, CRM Software, and Conveyancing/Legal Assistance
Benefits
Generous Paid Time Off (PTO)
Paid Company Holidays
Opportunities for Growth and Career Advancement
Supportive and Positive Company Culture
Job Type: Full-time
Benefits:
Paid time off
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Assistant 1 / Administrative Assistant Trainee 1 (NY HELPS)
Company: Human Rights, Division of
Location: Bronx, NY
