Overview
Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box OEP-27/65264 Jobs in Albany, NY at Education Department, State
Legal Executive Assistant, Office Of General Counsel
R0000001605
Marts Hall
Position Title:
Legal Executive Assistant, Office of General Counsel
Position Type:
Full time
Scheduled Weekly Hours:
40
Categories:
Staff Exempt
Job Summary:
Bucknell University is looking for a Legal Executive Assistant to join our Office of the General Counsel. In this vital role, you’ll provide essential support to a small, dedicated legal team handling a diverse range of legal matters for the university. If you’re a highly organized, detail-oriented professional with a passion for administrative support in a legal environment, we encourage you to apply!
Job Duties:
REPORTING RELATIONSHIP:
Reports to the Vice President, General Counsel and Chief of Staff
WORK SETTING:
This is an on campus position.
WHAT YOU WILL DO:
Providing comprehensive administrative support to the General Counsel/Chief of Staff and Assistant General Counsel on sensitive, privileged and complex university legal matters.
Overseeing and managing the office finances, including budget oversight, reimbursements, expense tracking, vendor and consultant management.
Coordinating and scheduling meetings with internal university personnel, external stakeholders, and outside counsel.
Facilitating communication with university employees and counsel regarding case proceedings, discovery requests, legal holds and general inquiries.
Efficiently organizing and managing case-relevant information and documentation.
Serving as the primary point of contact for the office, including triaging escalated and sensitive matters as the first point of contact while maintaining professional communication with all internal and external student, parents, donors, employees and parties at large through all modalities (phone, email, etc).
Utilizing sound and independent judgement, drafting and preparing a variety of legal documents, such as memoranda, pleadings, discovery responses, agency submissions, motions, briefs, and exhibits.
developing and maintaining robust electronic and paper filing systems for all legal matters.
Managing and optimizing the office’ schedules and calendars.
Providing administrative support for the General Counsel’s work with the Board of Trustees, including creating agendas, developing meeting collateral and compiling committee materials.
Maintaining the university’s policy database and assisting the General Counsel with the Policy Review Committee including policy creation and recommendations.
Conducting basic legal research and retrieving legal filings and research materials from varying sources with attention to detail and situational judgement.
Non Essential Functions: The job description’s listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.
WHAT YOU WILL BRING:
Required:
Education: Bachelor’s Degree
Professional Work Experience: Five or more years providing administrative support to an executive or senior leader in a legal office.
Knowledge Areas and Skills:
Exceptional written and verbal communication
Attention to detail
Proven ability to manage multiple priorities independently and with sound situational judgement
Strong commitment to maintaining strict confidentiality and discretion
Intermediate experience with Microsoft Office Suite, with ability to quickly adapt to new technology systems. Including the ability to create letters, documents, spreadsheets and presentation materials
Preferred, but not required:
Proficiency in Workday
Prior experience with legal terminology, procedures, and documentation
Experience in litigation
Experience in a higher education administrative environment
PHYSICAL REQUIREMENTS:
Able to move up to 25 lbs
Able to remain in a stationary position for extended periods of time
Able to sit at a computer and use a mouse/keyboard for long periods of time
Able to work in an environment with multiple competing deadlines and frequent interruptions
Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00
The offer rate will be based on a review of the candidate’s credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Advertised:
2025-05-29
Benefits:
Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell’s benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell’s E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email [email protected] Posters (sharing the link to the posters, which are also attached)
To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Marts-Hall/Legal-Executive-Assistant-Office-of-General-Counsel_R0000001605.
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Title: Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box OEP-27/65264
Company: Education Department, State
Location: Albany, NY
