Overview
Administrative Assistant 1/Administrative Assistant Trainee -Communication,Journalism & Social Media Jobs in Brockport, NY at SUNY Brockport
Job Summary:
Must have a relationship and service-based attitude. This role is a brand ambassador with visitors and clients, while also providing support to management team members through administrative tasks.
Job Duties (including but may not be limited to) the following:
Greet clients, prospective clients and other visitors in a friendly and sincere manner, making them feel comfortable when they visit an office
Answer multi-phone properly with warmth and friendliness and route calls to the appropriate person
Arrange, review and distribute incoming mail according to specified procedures
Coordinate meeting and conference call arrangements, including coordination of rooms, technical resources and catering
Scan and save workpapers submitted by clients
Draft engagement letters to clients if assigned
Format and proofread Financial Statements
Process and assemble of tax returns, including paper & electronic methods
Assist with preparing monthly billing
Processes and mails client invoices
Maintain and input client information in the various software programs including CRM, Star, etc.
Perform administrative duties such as copying, faxing, and scanning
Other administrative duties on an as needed basis
Required overtime during high volume periods. Cross trained in other administrative roles
Requirements
Knowledge, Skills and Abilities:
Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat
Hands-on experience with office equipment (e.g. printers)
Excellent verbal and written communication skills
Strong organization and prioritization skills
Ability to multitask and work under pressure independently or in coordination with other administrative or management professionals
Ability to find the underlying cause of errors and assist with resolving those issues
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Multitasking and time-management skills, with the ability to prioritize tasks
Exceptional customer service skills
Understands and maintains the confidentiality of all information
Qualifications:
Education: High School Diploma, GED or equivalent required
Experience: 1-3 years of administrative experience in a professional office environment preferred (prior experience in a CPA firm a plus)
Travel: As needed for off-site team-related events and meetings
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Title: Administrative Assistant 1/Administrative Assistant Trainee -Communication,Journalism & Social Media
Company: SUNY Brockport
Location: Brockport, NY
