Overview
Administrative Assistant 1 / Administrative Assistant Traineeship (NYHELPS) Jobs in Albany, NY at Corrections and Community Supervision, Department of
Job Summary
We are seeking a friendly, positive, and warm Office Administrator to join our team, welcome our guests and answer the phones. The ideal candidate will implement the office processes and standards for running the day-to-day operation of the office. There are also tasks surrounding scheduling employee events, scheduling marketing emails, and scheduling meetings.
Responsibilities
– Answer telephones and greet guests
– Take mail in/out
– Keep office clean & presentable between professional cleanings
– Manage office supplies inventory and place orders when necessary
– Plan, schedule, and lead the monthly office meeting
– Plan and schedule the monthly all company meeting & outings
– Order meals as requested
– Coordinate new employee and agent phone, computer, etc set up
– Keep office forms current, easily accessible, and printed (if applicable)
– Assist agents with administrative tasks
– Track and coordinate all staff birthdays
– Send weekly and daily marketing emails
– Complete all listing closing tasks
– Create updates/posts on Social Media
– Coordinate, order, and track the installation, maintenance, and removal of all the companies stock sign inventory
– Coordinate with Design team members and vendors for marketing material (website, signs, promotional material, swag, etc.)
– Use all marketing platforms and provide feedback to Operations Manager for issues/improvement
– Work with Operations Manager on implementing, developing, and optimizing new platforms for most efficient use in work duties
– Vendor communication report to Operations Manager
– Assist other team members in their absence and/or if workload deems necessary
– Other duties as assigned
Qualifications
– Desire to work in an office role, experience a plus
– Proficient in Microsoft Office Suite (Word, Excel, Outlook)
– Strong organizational and time management skills
– Excellent verbal and written communication abilities
– Ability to multitask, take direction, and change direction well
– Experience with phone systems and various software systems a plus
Job Type: Full-time
Pay: $17.00 – $18.50 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Work Location: In person
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Title: Administrative Assistant 1 / Administrative Assistant Traineeship (NYHELPS)
Company: Corrections and Community Supervision, Department of
Location: Albany, NY
