Overview
Administrative Assistant 1, DJC Jobs in Lewiston, ID at State of Idaho
Company Overview
Settle Down ABA Inc is dedicated to providing high-quality Applied Behavior Analysis (ABA) therapy services to individuals with autism and related disorders. Our mission is to create a supportive environment that fosters growth and development through personalized care.
Job Summary:
We are seeking a reliable, detail-oriented, and organized Office Receptionist and Scheduling Coordinator to be the first point of contact for our office. This individual will be responsible for the front-office operations, coordinate appointments, assist with clerical tasks, and maintain a clean, sanitized, and welcoming office environment. The ideal candidate should possess strong communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
1. Receptionist Duties:
Greet visitors and clients in a friendly and professional manner, ensuring a positive first impression.
Answer and direct phone calls promptly, addressing inquiries or redirecting them to appropriate staff members.
Schedule and confirm appointments, meetings, and events using office calendar systems.
Maintain an organized and efficient front desk area, ensuring it remains clean, welcoming, and free of clutter.
Respond to emails, faxes, and other correspondence in a timely and professional manner.
Handle incoming mail and packages, ensuring they are distributed to the appropriate recipients.
Manage and maintain office supplies, ordering replacements when necessary.
Provide general administrative support, including data entry and document preparation.
2. Scheduling Coordinator:
Coordinate and manage the schedules of team members, ensuring that meetings, appointments, and events are properly scheduled and no conflicts arise.
Communicate any schedule changes or cancellations to relevant parties in a timely manner.
Maintain up-to-date calendar entries, including setting reminders for appointments and meetings.
Coordinate conference room reservations, ensuring rooms are set up and available when needed.
Liaise with external vendors, clients, or stakeholders to schedule appointments or meetings as required.
Track and confirm deadlines and ensure appointments and meetings are kept on time.
3. Clerical Support:
Assist with the preparation and organization of office documents, reports, and files.
Perform general administrative duties such as filing, copying, scanning, and faxing.
Maintain and update employee and client records, ensuring that all information is current and accurately documented.
Assist with preparing and organizing materials for meetings and events.
Process office paperwork, such as invoices, receipts, and other financial documentation as required.
4. Cleaning and Sanitization:
Perform routine cleaning and light housekeeping tasks in common office areas, including but not limited to dusting, vacuuming, and wiping down surfaces.
Ensure high-touch areas, such as door handles, light switches, and elevator buttons, are regularly sanitized to maintain a clean and healthy work environment.
Stock and maintain bathroom supplies (soap, paper towels, toilet paper) and ensure restrooms are always clean and functional.
Empty office trash cans and recycling bins at the end of each day, ensuring all waste is properly disposed of.
Maintain cleanliness of kitchen or break areas, including wiping down countertops, cleaning dishes, and ensuring a hygienic space for employees.
5. Additional Responsibilities:
Assist with the organization of company events, meetings, and functions as needed.
Support with onboarding new employees, including preparing welcome packages or organizing workspace setups.
Provide back-up support to other team members during busy periods or absences.
Assist with any other ad-hoc tasks or projects as needed to ensure smooth office operations.
Job Type: Full-time
Pay: $17.50 – $20.00 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
On-the-job training
Paid time off
Paid training
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Extended hours
Monday to Friday
Overtime
Weekends as needed
Work Location: In person
Title: Administrative Assistant 1, DJC
Company: State of Idaho
Location: Lewiston, ID
