Overview
Administrative Assistant 1 (NY HELPS) – VID 187657 Jobs in Albany, NY at General Services, Office of
Company Description
$17 – 18 / hour
About Westgate Resorts
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country’s most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!
Job Description
The Administrative Assistant’s role is to assist the Motorpool Department in keeping daily clerical work and record-keeping updated.
To perform this job successfully, an individual must be able to execute each essential duty and responsibility satisfactorily. Additionally, the individual must possess and adhere to the following core company values:
Integrity
Passion
Work ethic
Essential Duties and Responsibilities
Pay parking and toll violations to ensure no stop holds on registration renewals and to prevent collection agency fees
Enter parts costs and labor into the monthly allocation sheet by the end of the month and submit to Accounting after review by the Motorpool Manager
Prepare FedEx overnight and ground shipments of parts as requested, including tracking and processing returns
Process invoices in Oracle (AP) in a timely manner, including vendor invoices and credit card receipts
Maintain all vehicle files, including uploading registrations, insurance cards, and other documents into the inventory system
Assist the Motorpool Manager and Director with payroll processing
Provide support with other tasks as needed
Qualifications
One to two years of related experience and/or training, or an equivalent combination of education and experience
Education & Certifications
High school diploma or equivalent required
Associate degree a plus
Skills & Knowledge
Proficiency in Microsoft Office
Strong administrative and organizational abilities
General computer skills
Physical Demands
While performing the duties related to this position, the team member will regularly visit construction sites
The team member must occasionally lift and/or move up to 10 pounds
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other team members
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
Work Environment
The majority of the work will be conducted from an office or field office
Additional Information
Why Westgate?
Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.
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Title: Administrative Assistant 1 (NY HELPS) – VID 187657
Company: General Services, Office of
Location: Albany, NY
