Overview
Administrative Assistant 1 (NY HELPS) – VID 189794 Jobs in Oriskany, NY at General Services, Office of
OFFICE COORDINATOR
COMPANY OVERVIEW
Gerber, LLC is a boutique firm based in Columbus, Ohio that focuses exclusively on first-generation entrepreneurs nationwide. We bring together decades of experience and expertise in diverse areas of business, wealth management and finance to help our clients grow their business quickly, profitably and with less stress. We are fiercely committed to our clients and the lifetime solutions that we provide to them.
OUR CORE VALUES
● Be Present + Be Positive
● Bold Pursuit of Excellence
● Live + Breathe Entrepreneurship
● Healthy Sense of Urgency
● Productive + Concise Communication
POSITION OVERVIEW
The Office Coordinator is a fully onsite role that is the hub of day-to-day operations, ensuring everything runs smoothly, efficiently, and with exceptional attention to detail. This role provides critical administrative and logistical support to our team and clients, acting as the first point of contact and the behind-the-scenes force that keeps our office productive and welcoming. This role demands initiative, precision, and a proactive mindset to support our team and clients at the highest level.
From coordinating in-office events and maintaining essential records to managing supplies and crafting client-ready spaces, your impact will be felt across the entire organization. This role is for you if you:
● Communicate with warmth, professionalism, and purpose.
● Enjoy being the dependable go-to person and thrive in a fast-paced and collaborative environment, to create organized and well-run spaces.
● Bring energy, consistency, and pride to the details that keep an office humming.
● Value long-term stability and being part of a mission-driven, tight-knit team.
KEY RESPONSIBILITIES:
● Open and prepare the office daily to ensure a client and team-ready environment.
● Manage the front desk: promptly answer calls, direct inquiries, and relay messages.
● Greet clients, team members, and visitors with warmth and professionalism.
● Set up and support client meetings, including materials, refreshments, and room prep.
● Maintain a clean, organized, and professional office that reflects Gerber’s standards.
● Oversee shared spaces (conference rooms, kitchen, supply areas) to ensure cleanliness and readiness.
● Monitor and manage office supply inventory to ensure availability without overstocking.
● Address minor facility issues and escalate larger concerns appropriately.
● Handle incoming/outgoing mail, shipping, and deliveries.
● Run local errands as needed to support office operations.
● Support team and client events: logistics, scheduling, catering, setup, and cleanup.
● Help craft personalized client touchpoints and ensure timely delivery via our platforms.
● Celebrate and recognize team milestones with thoughtful gifts and shared celebrations.
● Collaborate with team members to curate and share our monthly newsletter, reflecting the voice and values of the firm
● Review and route qualified inbound website inquiries; filter out spam.
● Assist with internal projects and special assignments, showing initiative and follow-through.
● Perform accurate data entry, proofreading, and document formatting.
● Provide daily support to team members across departments.
● Represent the Gerber brand with professionalism and courtesy.
● Complete additional tasks or projects as assigned.
EXPERIENCE AND SKILLS YOU BRING
● 3 – 5 years prior administrative, office support or hospitality experience a plus
● Good working knowledge of Microsoft Office (Word, Excel, PowerPoint)
● Strong communication skills; effective, clear, and concise
● Excellent attention to detail
● A dependable, punctual, can-do attitude
● Ability to run errands within a 10-mile radius of the office building (valid Driver’s License and reliable vehicle required)
● Flexibility to occasionally support evening events.
● Ability to lift 25 pounds.
ROLE CORE COMPETENCIES
● Client Service
● Delivering High Quality Work
● Dependability
● Personal Organization / Time Management
APPLICATION PROCESS
We want to make sure this role feels like the right fit for you and for us. After we review your resume, we’ll invite qualified candidates to complete a short assessment (6–7 minutes, uninterrupted) to help both sides learn more. Only applicants who complete the assessment and match the profile will be considered for hire.
We’re excited to meet someone who cares as much about the details and the people as we do!
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
Schedule:
Day shift
Monday to Friday
Ability to Relocate:
Columbus, OH 43215: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant 1 (NY HELPS) – VID 189794
Company: General Services, Office of
Location: Oriskany, NY
