Overview
Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York Psychiatric Center, Groveland Satellite Unit, P26419 Jobs in Sonyea, NY at Mental Health, Office of
Administrative Assistant
The Museum of the City of New York fosters understanding of the distinctive nature of urban life in the world’s most influential metropolis. It engages visitors by celebrating, documenting, and interpreting the city’s past, present, and future. Founded in 1923, the Museum of the City of New York (MCNY) showcases the city’s unique stories and cultural treasures. The country’s first and largest city museum, MCNY presents immersive exhibitions and programs at the intersection of history, popular culture, and art to 200,000 people annually, including 30,000 students and educators, fostering shared identity, civic pride and engagement, and social cohesion for New Yorkers. MCNY has been recognized as one of the leading museums in New York City by publications such as Condé Nast Traveler and the New York Times, with Time Out New York awarding MCNY “Best Museum” in New York in 2021.
The Administrative Assistant is an essential member of the Development Team that will be responsible for providing essential administrative support and project coordination for the Chief Development Officer, as well as support for Executive Office projects including strategic planning, Board of Trustee relations, meeting logistics, etc. Acting as the first point of contact for both internal and external visitors, inquiries, and requests directed to the Chief Development Officer, this role requires a blend of administrative and communication skills, as well as a passion for the arts and culture of New York City.
This is a full-time, onsite, in-person regular position that reports directly to the Chief Development Officer, that also works closely with the Museum’s Chief of Staff and Strategy and Executive Office Manager.
Roles and Responsibilities:
Serve as the main administrative support for the Chief Development Officer, including answering phones, scheduling meetings, drafting memos, preparing briefings, invoicing, greeting guests, reconciling and submitting financial invoices, etc.
Provide administrative support to the Chief of Staff and Strategy and Executive Office Manager as needed, including in the preparation for meetings of the Board of Trustees.
Assist in the preparation and maintenance of Board related materials, including confidential communications.
Assist with administration related to strategic planning, including scheduling meetings, preparing briefings, and taking notes.
Ensure accurate and timely entries of the President’s, Chief Development Officer’s, and Chief of Staff and Strategy’s actions and contact lists into the Museum’s CRM system, Altru.
Receive and sort the mail on a daily basis.
Other duties as assigned.
A successful candidate will have:
Bachelor’s Degree or 3+ years of full-time administrative experience.
Exceptional organizational abilities and attention to detail.
Ability to prioritize tasks and work accurately to meet deadlines, both individually and as a part of a team.
Excellent writing and interpersonal communication skills.
Strong judgement and discretion.
Fluency with Microsoft Office platforms (including Outlook, Word, Excel, and Power Point).
Experience in CRM systems preferred.
Ability to work occasional evenings and weekends as needed.
A commitment to diversity, equity, and inclusion and a passion for advancing equity and addressing structural racism within nonprofit organizations.
Physical Requirements & Work Environment
This position requires full-time, in-person attendance for the work week. Our work week is Monday through Friday. Weekend and evening work may be required to support special events as needed. On occasion, the employee may be required to work outside events with weather conditions including heat and cold. Travel within the five boroughs may be required.
This role requires being stationary for 75% of the time and navigating office and Museum environments. Proficiency in operating office equipment and strong visual acuity (close, distance, color, and peripheral vision) is necessary for tasks like data analysis and computer use. Travel within the five boroughs may be required.
BENEFITS
The annual salary for this position is $50,000. The position offers a competitive benefits package including medical, dental, vision, FSA, HSA, life insurance, 401K and a defined benefit pension plan, short and long-term disability, and an Employee Assistance Program, with options for critical illness insurance, accident insurance, legal services, and pet insurance. The Museum provides a paid time off policy that includes 10 days of annual leave, rising to 15 days in year 2, and to 20 days in year 3, plus 12 sick days per year and 12 holidays. Your employment relationship with the Museum qualifies you for free or discounted admissions to other participating cultural institutions.
The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.
The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification or expression, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race (including traits historically associated with race, such as hair texture and style), religion (including attire, clothing or facial hair worn in accordance with religious requirements), sex (including pregnancy, childbirth or related medical conditions and transgender status), sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. The Museum complies with applicable state and local law governing nondiscrimination in employment which prohibits discrimination and harassment against any employees, applicants for employment or interns, as well as contractors, subcontractors, vendors, consultants, other individuals providing services in the workplace or their employees in every location in which the Museum has facilities.
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Title: Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York Psychiatric Center, Groveland Satellite Unit, P26419
Company: Mental Health, Office of
Location: Sonyea, NY
