Overview
Administrative Assistant 1 or Administrative Assistant 1 Traineeship (NY HELPS) Jobs in Albany, NY at Corrections and Community Supervision, Department of
Position Announcement
Utah Valley University is seeking a Part-Time Admin Support III – Institutional Advancement.
UVU Institutional Advancement is looking for the right candidates to assist the Sr. Director of Development. IA is the fundraising arm of the institution and helps students, faculty, and staff have the resources needed to succeed and move the institution into the future! We would love for you to be a part of that legacy.
Under the general direction of the Senior Director of Development, the Admin Support III performs and/or oversees a variety of associated administrative duties within their department. Duties include calendaring, scheduling correspondence, process departmental expense reports and invoices, mileage tracking, requisition submission, purchase orders, purchase card audits, budget projections and travel audit preparation. Additionally, offer general staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as, facilities scheduling, inventory control, specialized record keeping, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Assists with all travel of their supervisor using Concur including preparing travel audits.
Summary of Responsibilities
Performs and/or oversees a variety of associated administrative duties within the department. Duties include overall fiscal tracking including completing and tracking expense reports, mileage tracking, requisition submission, purchase orders, purchase card audits, budget projections and travel audit preparation.
Offers general staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as monitoring calendaring, facilities scheduling, inventory control, specialized record keeping, and/or specified information-gathering projects and tasks.
Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Assists with travel for department employees using Concur including preparing travel audits. Trains and oversees lower graded staff and/or students.
Perform other job-related duties as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor’s related to the Summary of Duties; OR any combination of education and/or experience totaling four years.
Knowledge / Skills / Abilities
Knowledge of administrative support general duties including monitoring and tracking of financial data.
Knowledge and use of Microsoft Outlook, Banner, and Concur.
Skills in the use of computers and computer software applications, including calendaring, word processing, spreadsheets, and e-mail.
Skills in office etiquette, demonstrate the highest quality customer service for incoming and outgoing telephone skills, methods, techniques, practices, and procedures.
Skills in problem-solving, decision making, networking, and excellent interpersonal communication.
Skills in prioritizing, organization and coordination.
Ability to perform a variety of administrative support duties with minimum supervision.
Ability to multi-task and prioritize to meet the needs of a busy front office.
Ability to meet and work with people of diverse backgrounds.
Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
Ability to follow verbal and written procedures and instructions.
Ability to compose and edit written materials in a professional manner.
Ability to communicate effectively, verbally and in writing.
EEO Statement:
UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Title: Administrative Assistant 1 or Administrative Assistant 1 Traineeship (NY HELPS)
Company: Corrections and Community Supervision, Department of
Location: Albany, NY
