Overview
Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Elmira Psychiatric Center, Mid Lakes ACT Team, P25877 Jobs in Ithaca, NY at Mental Health, Office of
Job Overview
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and ensure the smooth operation of our office. This role is essential for enhancing productivity and efficiency within the organization. The ideal candidate will possess excellent customer service skills, strong administrative capabilities, and a knack for project coordination.
Duties
Provide comprehensive executive administrative support to senior management, including managing schedules, appointments, and travel arrangements.
Coordinate projects from inception to completion, ensuring deadlines are met and objectives are achieved.
Maintain and organize the Outlook Calendar for executives, scheduling meetings and managing conflicts effectively.
Serve as a personal assistant by handling various tasks that enhance the executives’ productivity.
Manage document signing processes using DocuSign to streamline approvals.
Leverage various tools for document creation, collaboration, and communication within the office.
Create and coordinate the company’s social media marketing. Facebook, LinkedIn , Instagram & TikTok.
Facilitate updates to the company’s website.
Skills
Strong customer service orientation with the ability to interact professionally with clients and team members.
Proven experience in providing executive administrative support in a fast-paced environment.
Excellent project coordination skills with attention to detail and the ability to manage multiple tasks simultaneously.
Proficiency in Outlook Calendar for effective scheduling and time management.
Exceptional organizational skills with a focus on maintaining an orderly office environment.
Experience as a personal assistant is preferred but not mandatory.
Familiarity with Microsoft products.
Ability to transcribe documents accurately and efficiently.
Proficient in using DocuSign for electronic signatures and document management.
This position offers an exciting opportunity to contribute significantly to our team’s success while developing your professional skills in a dynamic environment.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
North Chesterfield, VA 23234 (Required)
Work Location: In person
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Title: Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Elmira Psychiatric Center, Mid Lakes ACT Team, P25877
Company: Mental Health, Office of
Location: Ithaca, NY
