Overview
Administrative Assistant 1 or Trainee 1 or 2 (NY HELPS) Jobs in Albany, NY at Temporary and Disability Assistance, Office of
Introduction
OPEN TO ALL QUALIFIED APPLICANTS
This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.
GRADE
16
LOCATION OF POSITION
Annapolis, Maryland
POSITION DUTIES
Would you like to work and enjoy the scenery in historic Downtown Annapolis? This position is steps away from the Governor’s Mansion. Located within walking distance of many affordable dining choices. An ideal place to work and enjoy year round. The main purpose of this supervisory level position is to supervise and assist staff within the Administration Unit of the Administration, Correspondence, and Employee Education Section (ACE) for Taxpayer Services Division (TSD). This position supervises a team responsible for accurate and timely completion of administrative and procurement functions for the sections within TSD. The incumbent will supervise and review staff human resources functions while maintaining confidentiality of personnel-related activities as the division needs. The position is responsible for preparing daily, weekly, and monthly reports, assisting with interviews, training personnel and onboarding personnel for the division. The incumbent will learn the duties of the Manager and all related operational tasks pertaining to the unit. Supervisors are responsible for all personnel issues of their subordinate staff. Employees in this classification supervise Administrative Aide, Administrative Officer, Administrative Specialist and contractual and temporary employees. Evaluate the performance of employees supervised, directly or indirectly, and complete required paperwork in accordance with State Law and personnel policy as it relates to PEP. Employees in this classification receive general supervision from unit manager other higher-level program managers. Incumbents who successfully complete their probationary period can be considered for telework.
PLEASE NOTE: Evening and weekend work may be required especially during peak times of the year.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years of administrative staff or professional work.
Notes:
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.
Candidates may substitute the possession of a Master’s degree from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at https://naces.org/members/
DESIRED OR PREFERRED QUALIFICATIONS
Supervisory experience
Customer service experience
Organizational skills
Procurement or supply ordering experience
Accounts receivable, and reconciling accounts experience
Experience adapting to changing priorities
Experience with personal computer and software applications
Communication skills (both oral and written)
LIMITATIONS ON SELECTION
Leave may be limited during certain times of the year due to high volume events, projects or special assignments. Work may involve special physical demands such as lifting 25 to 35 pounds.
Employees are unable to prepare tax returns outside of the requirements of the job or work for private accounting services.
Employees must be able to tolerate an occasional uncomfortable or unpleasant experience presented by upset or irate taxpayers.
Employees are eligible to telework as approved by management.
Work requires possession of a valid driver’s license and will require operation of a personal automobile and traveling to various offices within the State.
SPECIAL REQUIREMENTS
Please note: Administrative Staff experience differs from general administrative experience. Administrative staff encompasses discretion and independent judgment directly related to policies, operations, or supervision of personnel. A candidate with administrative staff experience will demonstrate the ability to identify the root cause of issues, develop alternative courses of action and implement new policies or procedures. General administrative experience is routine support work that is often present in administrative assistant or other office roles.
SELECTION PROCESS
Please ensure you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any position-specific experience and ensure all education and experience sections are complete. Approval of your application will be based on a review of the information you submit. All qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year. Incomplete information may result in the disqualification of your application.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
Upon appointment (new hires and/or transfers) must successfully undergo fingerprinting. Disqualifying charges may include any felony; any crime of moral turpitude, e.g. embezzlement, fraud, tax evasion or bribery; any crime of identity theft or impersonation; any crime of assault or battery; and any crime relating to the use or distribution of a controlled dangerous substance other than marijuana, regardless of the age of the offense or the specifications of the position.
Resumes will not be accepted in lieu of a completed application.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you choose email as the option to submit your application/required additional information, you must include the following information on at least one the pages you submit.
First and Last Name
Recruitment Number (located at the top of the bulletin)
The last four digits of your SS#
If you have questions or concerns regarding this recruitment, please email [email protected] at Comptroller of MD, Office of Human Resources.
If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [email protected].
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply.
We thank our Veterans for their service to our country and encourage them to apply.
If you need reasonable accommodations under the Americans with Disabilities Amendments Act (ADA), 2008 please contact the director of EEO & Fair Practices Operations at 410-260-6630, or at [email protected], or [email protected] for additional information.
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Title: Administrative Assistant 1 or Trainee 1 or 2 (NY HELPS)
Company: Temporary and Disability Assistance, Office of
Location: Albany, NY
