Overview
Administrative Assistant 1 / Trainee 1 / 2 – NY HELPS Jobs in Buffalo, NY at Environmental Conservation, Department of
Position Details
Position Information
Recruitment/Posting Title
Manager of Administrative Services
Job Category
Staff & Executive – Administrative & Support – Management
Department
RWJ-Surgery-Chairman-Meb
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Manager of Administrative Services for the department of Surgery at the Robert Wood Johnson Medical School.
Faculty Coordinator for the Department of Surgery. Plans, organizes and directs day-to-day activities related to the administrative functions of the Chairperson’s Office. Coordinates a wide variety of administrative activities. Reviews University regulations, policies, and procedures and institutes internal compliance.
Among the key duties of this position are the following:
Preparation and submission of all department faculty actions that include appointments, promotions, reappointments, appointment non-renewals, faculty increases, changes in faculty tracks, faculty resignations.
Ensures conformity with related departmental and University policies and procedures and coordinates with RBHS Faculty Affairs Office for timely responses. Current responsibility extends to 84 full time faculty, as well as over 100 volunteer faculty.
Coordinates the activities of the meetings of the Department Appointments and Promotions (A&P) Committee. Department committee meetings are scheduled according to the meeting calendar of the RBHS Advisory Committee on Appointments and Promotions. Completes meeting minutes for the Department A&P Committee.
Maintains the calendar of the Department Chairman assuring all reoccurring meetings with leadership, faculty and residents are posted to the calendar.
Communicate regularly with administrative staff of Cardiothoracic Surgery regarding the Chairman’s out-patient office hours and OR schedule.
Submit expenses in Concur for reimbursement.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Exempt
Grade
25S
Position Salary
Annual Minimum Salary
80054.00
Annual Mid Range Salary
101271.00
Annual Maximum Salary
122488.00
Standard Hours
37.50
Union Description
MPSC – Legacy UMD
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s Degree in Business Administration, Social Sciences, Healthcare Administration, or a related field plus two (2) years of responsible experience managing projects, writing reports and presentations, preferably in a higher education/medical school setting or government agency.
Prior supervisory experience is required.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Must be computer literate with proficiency and working knowledge of database and reporting tools consisting of Concur, Microsoft Word, Excel, PowerPoint, Peoplesoft, RAPID and Adobe skills. Exceptional writing, project management and interpersonal skills, required.
Demonstrated outstanding human relations and leadership skills and the ability to function in a team environment are required.
Demonstrated knowledge is necessary to accomplish superior performance in a unionized environment.
Capability of handling confidential and sensitive material and interactions in a professional manner.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.
Work Environment: Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
25ST0136
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Title: Administrative Assistant 1 / Trainee 1 / 2 – NY HELPS
Company: Environmental Conservation, Department of
Location: Buffalo, NY
