Overview
Administrative Assistant 1/Trainee 1 or 2 Jobs in Albany, NY at NYS Department of Civil Service
Req #: 0000186543
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Addicitve Services
Location:
NPC PLAZA BLDG, 654 E. Jersey Street, Elizabeth, NJ 07206
Job Overview:
Support the office, the employees and the patients. It calls for a positive attitude, patience, flexibility and ability to work independently. It is also important to have strong time management, and problem-solving skills. The duties involve organizing, planning and managing schedules, handling communication, providing information, preparing documents, and ensuring compliance.
Qualifications:
Required:
HS diploma or equivalent
Preferred:
One year secretarial experience preferred
Some knowledge and experience with computers, Microsoft Word preferred
Scheduling Requirements:
Shift- 7:00am- 3:00pm/ 8:00am- 4:00pm
Monday-Friday
Full Time/Day
Essential Functions:
Orients new staff when assigned and participates in staff development when necessary
Calls patients to confirm scheduled appointments for next day, as requested
Assists with registration of new patients as requested
Provides coverage, including phone, for other clerical staff as indicated in coverage schedule this could include other departments within Ambulatory Services
When assigned fills out purchase requests, follows up with items delivered, and obtains pricing and delivery
Accurately types department correspondence from pre-written sources
Refers calls to appropriate area for assistance when necessary
Photocopies, as requested, and within time frames
Assists with all data entry as assigned by supervisor
Picks up and delivers mail for department, in accordance with weekly schedule
Files documents in chart in the proper location
Assists in monitoring completion of required documentation in medical record including assessments.
Prepares and types statistical reports for specialty programs within established times frames
Faxes documents, as requested, in accordance with HIPAA regulations
Receives, organizes, distributes, and files faxes received for assigned areas.
Calls no shows next business day, and documents calls in AVATAR when assigned
Check voice mail as scheduled
Accurately schedule patients for group schedules in AVATAR.
Reschedule patients as per clinicians instructions
Make reminder calls for Medication visits and Psychiatric Evaluations when assigned
Prepare routine letters (no show) for failed initial appointments.
Maintains case roster, referral and discharge logs
Tracks emergency assistance expenditures, and sends to patient by next business day
Collaborates with supervisor in assigning and prioritizing work assignments, and assigns clerical tasks based on priority
Performs all other duties assigned
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
RWJBarnabas Health is an Equal Opportunity Employer
Title: Administrative Assistant 1/Trainee 1 or 2
Company: NYS Department of Civil Service
Location: Albany, NY
